Human Resources / Admin Officer (Volunteer) at Delight Affection Foundation (DAF)

Core Functions / Responsibilities
Unit Management:

• In coordination with the National Coordinator, oversee the Human Resources Management function in its Head Office including its Sub-Offices in accordance with DAF’s policies, procedures and practices.
• Supervise and monitor the work of the Human Resources staff in carrying out all human resources administrative transactions, including preparation of personnel actions, updating HR module, and processing of contracts.
• Liaise with external DAFpartners on HR-related policies. Act as a Focal Point for external HR Companies in terms of recruitment and deployment of staff for working in emergency areas.
• Review and process all HR-related documentation received from the HR Companies.

HR Administration:

• Maintain Head OfficeHR module and keep its information up to date.
• Monitor and ensure effective administration ofHR Organizational Management module.
• Monitor and supervise the maintenance of the personnel files and attendance records of the Head Office correctly and in line with DAF’s standards.
• Supervise the preparation of the monthly payroll for staff and related administrative actions.

HR Policy and Advisory:

• Assist with the roll-out and implementation of new policies, instructions, and procedures.
• Implement personnel policies and procedures for DAF staff.
• Recruitment, retention, professional development and training activities, separation and end of contract duties) remain consistent with the relevant DAF policies and procedures. Advise and support staff and managers on HR matters.
• Oversee the contractual situation and the administration of entitlements of staff as well as requests for promotions, recruitment, separation, etc.
• Liaise with the Finance Section on the delivery of benefits/privileges to staff in the field.
• support in managing administrative actions and in addressing grievances and resolving disciplinary matters.

Talent Management:

• Advise on staffing issues and oversee the elaboration of project staffing tables, including vacancies and use of temporary assistance to meet exceptional work requirements.
• In consultation with line managers, monitor and assess staffing needs and ensure effective workforce planning.
• Advise and support line managers in the recruitment processes for locally recruited personnel.
• Monitor compliance with the Staff Evaluation System (SES) within the Office, and advocate for timely completion of the performance management process in line with organizational deadlines.
• Provide support to all staff on business-related issues. As required, facilitate performance management discussions between staff and supervisors.
• Coordinate the planning and organizing of the staff development and training for DAF in close collaboration with Human Resources Management/ Staff Development and Learning (HRM/SDL).
• Collaborate with line managers in establishing staff development and training priorities and plans.
• Deliver induction and other forms of training to staff.

Qualifications

• Candidates should possess a Bachelor's or Master's Degree with 0-3 years experience.

Experience:

• Working experience in management and administration in all facets of HR, Talent acquisition, talent management, administration of staff contracts and entitlements, procurement and logistics, interpretation and implementation of staff rules and regulations and development of HR guidelines in a complex humanitarian environment;
• Previous working experience in an international organization is an advantage;
• A high degree of computer literacy is required; good knowledge of MS Office suite and PRISM is essential.

Skills:

• Ability to prepare clear and concise reports;
• Excellent communication and writing skills with the ability to analyse complex problems and identify and convey clear, rapid solutions;
• Strong general analytical skills; and,
• Strong organizational skills.

Languages:

• Proficient in English and Hausa which may include written and/or oral assessments.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Competencies will be assessed during a competency-based interview.