HR Generalist at IO Furniture

Key Summary of the Job
The Human Resource Generalist shall be responsible for the execution of the following key human resource administrative and strategic functions:

• Compensation and Benefits management.
• Recruitment
• HR Reporting/Records Management
• Leave Administration
• Disciplinary & Consequence Management
• Performance Management
• Training & Development
• HR Communications
• Employee Engagement/ Staff Welfare

Core Working Relationships / Interfaces:

• Customer Service Team
• Design & Technical Team
• Production Team
• Logistics/Procurement Team
• Accounts/Finance Team
• Management Team
• Government Officials
• Private & Public Institutions
• External Consultants
• Utilities and Service Providers
• Training and Development Outfits

Task Complexities:
Compensation and Benefits Management:

• Computation of staff salaries, overtime, loans, salary advance, arrears/bonus, penalties and other deductions.
• Prompt posting of final payroll inputs on the payroll software and final communication to Accounts department.
• Follow up on all employee benefits, i.e, pension contribution, group life insurance, health, etc.
• Processing all staff allowances promptly upon approval by Head, HR/Admin

Recruitment:

• Posting of job ads on recruitment portals, shortlisting, conducting assessment tests and Interviews for candidates.
• Prepare and communicate offer letters to successful candidates.
• Ensure IT accesses/email creation and procurement of work tools/Identity cards for new intakes through the IT/Admin unit.
• Co-ordinate staff on-boarding.
• Contacting applicants’ references and conducting background checks on new staff.
• Confirmation of new intakes upon successful completion of probation>

HR Reporting / Records Management:

• Attendance/Absenteeism Administration-Daily monitoring of staff attendance in the office, factory and on sites.
• Maintenance of personnel files, records and database on the ERP software and maintain an efficient documentation and filing system.
• Attrition Management.
• Prepare and file HR reports, letters, contracts, memorandum of understanding, etc.
• Updating and managing all HR trackers/databases with information such as new hires, terminations, sick leave, warnings, vacation and days off, daily attendance, annual leave, etc.
• Prepare, manage and execute HR policies, procedure, strategy and processes

Leave Administration:

• Administration of staff leave requests.
• Communication of approval or disapproval of leave requests.
• Tracking and monitoring of leave days

Disciplinary & Consequence Management:

• Conduct necessary investigations where disciplinary issues have been flagged against an erring staff.
• Attend disciplinary panels and take reports/minutes of such meetings.
• Draft and issue queries, warning letters, job abandonment, suspension letters and termination letters, in applicable cases

Performance Management:

• Conduct periodic performance evaluation/appraisals.
• Prepare and communicate performance improvement plans.
• Prepare performance evaluation reports

Training & Development:

• Develop an annual training calendar/programme for staff.
• Identify training needs of staff as indicated the performance evaluation forms.
• Organize periodic in-house and external trainings for staff.
• Prepare and document reports of training conducted

HR Communications:

• Organize meetings/trainings with staff and teams as required.
• Communicate general information within the company as appropriate and authorized by management on the appropriate communication channels.
• Preparation of reports.

Employee Engagement / Welfare:

• Determine and recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
• Conduct periodic surveys to measure employee satisfaction and employee engagement.
• Attend to staff welfare (allowances, feeding and birthdays).
• Closely monitoring medicals/health issues.
• Support the implementation of company safety and health programs

Education and Experience

• Minimum of a Bachelor's Degree in any related field.
• 4 - 5 years previous experience as a Human Resource Generalist

Required Skills:

• Excellent oral, written and listening communication skills.
• Outstanding interpersonal relationship.
• Excellent organizational skills, proactivity, creativity and attention to details.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• General knowledge of various employment laws and practices.
• Experience in the administration of benefits and compensationprograms and other Human Resources recognition and engagement programs and processes.
• Display confidentiality on sensitive and personal information.
• Customer service orientation.
• People oriented and results driven.
• Excellent computer skills (word, excel, powerpoint).