HR and Admin Team Lead at Gennex Technologies

Job Summary

• The Human Resources & Administration (HR&A) Team Lead will lead, direct and manage the day-to-day Human Resources and Administrative activities for the company.
• He/she will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development; as well as oversee administrative functions. 

Main Responsibilities

Recruitment and Retention:

• Develop and oversee a recruitment process.
• Develop and review job advertisements prior to posting, screen CVs, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
• Facilitate job analysis and update job descriptions
• Oversee all engagement with staff and manage new hire orientation and exit process.

Compliance and Record Keeping:

• Annually review the Personnel Handbook and recommend amendments required due to changes in local conditions or labour laws.
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and labour laws. Ensure compliance with all applicable laws and regulations. Recommend best policies and practices to maintain compliance.
• Manage timesheets and attendance for office, ensuring timely submission, approval, accuracy, and filing.

Payroll, Budget and Benefits:

• Coordinate with Team Lead, Finance in the preparation of monthly Payroll.
• Advise Executive Director on appropriate staffing levels and assist in budget preparation. 
• Monitor compensation - ensuring internal equity & compliance and benefits.

Administration:

• Ensure smooth running of all administrative functions.
• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.

Training and Development and Performance Maintenance:

• Evaluate the need for employee training and development and make recommendations.
• Oversee the coordination and implementation of annual performance reviews.

Employee Relations:

• Work with senior management to resolve employee relations issues pragmatically.
• Investigate employee relations issues and ensure human resources related decisions are consistent and fair.
• Offer counselling services to employees and manage employee complaints.

Who we are looking for:

• You must be a graduate of Human Resources or related discipline. 
• A minimum of 5 yrs experience managing Human Resources and Admin functions in a reputable organization. Possession of HR certification(s) is a necessity. 
• Must be familiar with country specific laws and regulations governing Human Resources
• Ability to work with managers to assess complex issues pragmatically 
• Result-oriented and ability to work in a dynamic environment with increasing levels of responsibility 
• Strong understanding of confidentiality as it relates to Human Resources.
• Ability to define problems, establish facts, analyze situations and make decisions.
• Strong professionally – credible, flexible, honest and trustworthy
• Ability to interact with and lead employees at various levels.
• Excellent oral, written and presentation skills. 
• Proficient use of MS Office (Word, Excel, PowerPoint)