HR Advisor at Alpha Mead Facilities & Management Services (AMFacilities)

Job Description

1. Employee Relations

• Act as a point of contact for HR queries from staff and managers, dealing with issues where able or referring onto HR Manager if necessary.
• Coordinate staff induction, especially for management staff.
• Coordination of staff welfare activities, including creating and maintaining staff birthday calendar with scheduled bulk SMS greetings and e-mail reminders to all staff.

2. Learning and Development

• Develop and maintain inventory skill sets of various corporate positions to help plan suitable training programs in coordination with departmental heads and direct superiors.
• Gathering data for training need analysis and preparing annual corporate training plan in conjunction with line managers.
• Coordinate management training for staff using in-house or 3rd party resources.
• Evaluate trainer competence, performance and effectiveness of training courses and provide recommendations for improvement.
• Conduct training needs analysis of management staff.
• Coordinate with departmental heads on their manpower training needs.
• Manage the revisions of training courses and evaluation methods as recommended by training specialists.
• Recommend 3rd party training programs contracted for which inhouse

3. Manpower Planning

• Formulating plans for meeting the company's manpower requirement and ensuring proper utilisation of existing human resources to meet organisational objectives.
• Managing manpower planning process and implementation of the manpower plans.
• Determining workloads and advice on optimum staffing level requirements.
• Preparing projections of manpower requirements.
• Updating approved changes in the structure/layout of Company's Organisation structures.
• Reviewing and advising departmental heads on job description writing for all positions and ensuring they are updated and maintained.
• Ensure that manpower requisitions and staff movements are in accordance with the approved organization chart and staff establishment.
• Prepare and develop the annual manpower training budgets.

4. Administrative Functions:

To support the HR/Admin Manager in the following areas:

• Supervision of all Admin staff
• Regular inspection of Head Office facilities/equipment, and reporting irregularities immediately.
• Liaising with external contacts (i.e. HMOs, PFAs, and so on) to assure smooth operation of the department.

Qualifications

• First degree in Human Resources, Business Administration or any related field
• Minimum of 3 years of experience as a HR Generalist
• Experience working in a consulting firm will be an added advantage
• Knowledge of labor legislation
• Hands-on experience with Human Resources Management Software (HRMS)
• Ability to design clear and fair company policies

Additional Information

• Excellent communication skills in written and verbal
• Excellent leadership skills
• Proficient in MS Office
• Outstanding organizational skills
• Attention to details