HR Administrator at Kyosk Digital Services

Role Profile:

• Responsible for providing administrative support to assist in the execution of the administrative function within the business.
• The incumbent will perform clerical work and support the HR & Admin Department with department projects, data management and other general office duties.
• The role holder will handle a wide range of administrative and support-related tasks.

Key Responsibilities

Operations Management:

• Organize and schedule meetings, interviews, and appointments
• Champion the organization of key office events.
• Make travel arrangements, such as booking flights, cars and making hotel reservations.
• Coordinate the needed technology and supplies for the office and warehouses.
• Support the warehouse team in setting up including furniture acquisition, supplies sourcing and supplier management including water providers, sanitary services and cleaning services.

Compliance:

• Manage all operational licenses and insurance contracts for office facilities ensuring that renewals are made promptly.
• Ensure health and safety standards are properly observed during operations

Finance Support:

• Assist in processing orders to vendors and service providers.
• Submit and reconcile expense reports and monitoring invoices.
• Coordinate with the finance team on payroll information management, preparation and payment.

Records Management:

• Manage the company’s filing system to ensure that all operational documents are properly filed and easily accessible.
• Ensure all staff files are complete per the HR and Audit requirements;
• Frequently update employee files in line with key changes in personal information and or organization requirements.

HR Administration:

• Assist in the preparation and issuance of field employee contracts; facilitate employee exit including the issuance of clearance forms, collection of work tools and coordination with the finance team for payment of final dues.
• Conduct exit interviews in specified formats and share the feedback with the HR and Admin Manager.
• People and Facility Management:
• Support in coordinating staff engagement/motivation initiatives and welfare activities.
• Draw up a social calendar for staff initiatives that include staff parties/events, team building, sports programs and social activities.
• Involved in ensuring the Office Space is adequately equipped with required items such as toiletries,
• stationeries, etc.

Minimum Requirements & Key Skills:

• Bachelor’s degree in Business Management or a related field;
• Diploma in Human Resource Management and membership of the Human Resource Professional Body is an added advantage;
• A minimum of three (3) years of working experience gained in an administrative role;
• Demonstrate a high degree of integrity, sensitivity and confidentiality when dealing with internal and external parties;
• Strong ownership mind-set and ability to work in a self-directed manner;
• Excellent verbal and written communication skills;
• Able to prioritize, and manage time efficiently.

Desired Competencies

• Analytical Thinking;
• Detailed oriented;
• Goal Orientation;
• Problem-Solving Skills;
• Great Interpersonal Skills;
• Strong Planning & Organization Skills;
• Team Player;
• Tech Savvy.