HR / Admin Officer at Kloverharris Limited

Job Summary

• We are seeking a proactive and detail-oriented HR/Admin Officer to support the smooth running of daily office and administrative operations, with secondary responsibility for basic HR support functions.
• This role is ideal for a candidate transitioning from an entry-level position into a more mid-level scope, looking to grow their skill set across both administrative and human resources functions.

Responsibilities
Administrative (Primary Focus):

• Manage day-to-day office operations, including facilities, supplies, and vendor coordination
• Maintain accurate and organized filing systems (physical and digital) for company records
• Draft, format, and proofread internal memos, letters, and reports
• Schedule meetings, manage calendars, and coordinate logistics for internal and external appointments
• Handle incoming calls, correspondence, and visitor management
• Track office expenses, petty cash, and basic procurement requests
• Support travel arrangements and expense reporting for staff
• Ensure office equipment and supplies are adequately maintained and stocked

HR Support (Secondary Focus):

• Assist with maintaining and updating employee records and personnel files
• Support onboarding logistics for new hires (paperwork, ID cards, welcome materials)
• Help coordinate interview schedules and candidate communications
• Assist with tracking staff attendance, leave requests, and basic HR documentation
• Provide general support during HR-led activities such as training sessions or staff engagement events

Requirements

• A degree or diploma in Business Administration, Human Resources, or a related field
• 1–3 years of experience in an administrative, office support, or related role
• Some exposure to HR functions is an advantage but not mandatory
• Strong organizational skills with keen attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Discretion in handling confidential information.