HR / Admin Officer at Heirbase Management Solutions Limited

Key Responsibilities

Attendance and Absenteeism Management

• Monitor daily employee attendance, punctuality, shift resumption and closing times.
• Maintain accurate attendance and timekeeping records for all employees.
• Review attendance reports regularly and identify patterns of lateness, absenteeism, early departure and unauthorised absence.
• Follow up promptly on unexplained or unauthorised absences.
• Maintain and update the Company's absenteeism and attendance tracker.
• Verify employee requests for leave, permission, late resumption and early departure in line with approved procedures.
• Escalate persistent attendance issues to the HR Manager
• Support the implementation of corrective and disciplinary actions arising from attendance violations.
• Prepare periodic attendance and absenteeism reports.
• Monitor shift attendance and ensure employees report to their assigned shifts as scheduled.
• Liaise with supervisors and department heads to verify attendance and resolve discrepancies.
• Ensure proper documentation of approved leave, sick leave, permissions and other absences.

General HR Responsibilities

• Maintain accurate and up-to-date employee records and personnel files.
•  Support onboarding, employee documentation and induction activities.
• Assist with probation monitoring and confirmation documentation.
• Support preparation of HR letters, memos, notices and other employee documentation.
• Assist with employee relations matters and HR investigations as required.
• Support implementation of HR policies and procedures.
• Maintain HR trackers and prepare routine HR reports.
• Assist in ensuring compliance with Company policies and applicable employment requirements.

Administration

• Support general office and administrative activities.
• Maintain proper filing and documentation systems.
• Coordinate routine administrative requests and support communication across departments.
• Assist with staff logistics and other administrative activities as assigned.

Requirements

• HND or Bachelor's degree in Human Resources, Business Administration, Industrial Relations, Public Administration or a related discipline.
• Minimum of 2 to 3 years' relevant HR/Admin experience in a factory setting.
• Previous experience in attendance management, timekeeping, workforce administration or employee relations will be an advantage.
• Experience working with shift-based, industrial, manufacturing, mining, logistics or other site-based operations will be an added advantage.
• Good knowledge of attendance, leave and absenteeism management processes.
• Proficiency in Microsoft Excel, Word and other Microsoft Office applications.
• Strong record-keeping and reporting skills.
• Good knowledge of HR documentation and employee administration.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle employee information responsibly.

Personal Attributes

The ideal candidate should be:

• Highly organised and detail-oriented
• Firm, fair and consistent
• Observant and proactive
• Comfortable following up with employees and supervisors
• Strong in record keeping and documentation
• Able to handle sensitive employee matters professionally
• Confident enough to escalate persistent attendance and absenteeism issues
• Comfortable working in a fast-paced industrial environment

Preference will be given to candidates who live in Ode Remo or nearby communities and can reasonably commute to the plant. Only shortlisted candidates will be contacted.