Hotel Procurement Officer at Invealth Partners Limited

Job Summary:

• The hotel procurement officer is to manage and coordinate the procurement of all goods and services required by the hotel to ensure timely availability, cost-effectiveness, and compliance with company policies and standards. This role supports hotel operations by sourcing quality materials, negotiating contracts, and maintaining supplier relationships to achieve savings and operational efficiency.

Key Responsibilities:

• Source and procure direct and indirect materials, goods, and services to meet the hotel’s operational needs while adhering to procurement policies and procedures.
• Establish and maintain favorable contracts and agreements with approved suppliers, ensuring best value and compliance with management approval.
• Coordinate the movement, delivery, and proper storage of goods from suppliers to the hotel, ensuring traceability and quality standards.
• Monitor supplier performance and maintain positive supplier relations to support the hotel’s operational requirements.
• Implement and enforce procurement policies, procedures, and controls to ensure transparency and accountability in all purchasing activities.
• Prepare and present procurement budgets and savings reports to management for financial planning and review.
• Collaborate with Accounts, Operations, and other departments to ensure alignment of procurement activities with business objectives.
• Maintain accurate records of procurement transactions, contracts, and supplier evaluations.
• Identify cost-saving opportunities and recommend improvements in procurement processes.
• Ensure compliance with relevant corporate regulations, local legislation, and hotel standards.

Qualifications and Experience:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Minimum of 5 years relevant experience in procurement, preferably within the hospitality industry.
• Knowledge of procurement best practices, contract management, and supplier evaluation.
• Strong negotiation, influencing, and communication skills.
• Proficiency in Microsoft Office, particularly Excel, and procurement software/systems.
• Ability to analyze data and prepare reports to support decision-making.
• Understanding of financial evaluations and budget management.
• Knowledge of corporate procurement policies and local regulatory requirements.
• Attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Problem-solving and analytical thinking
• Customer service orientation and interpersonal skills