Head of Corporate Services / Company Secretary at DexNova Consulting Limited

Job Summary:

• The Head of Corporate Services/Company Secretary will be responsible for providing strategic oversight and leadership for the Legal, Human Resources, and administrative functions.
• This role combines the duties of Company Secretary and HR Manager, ensuring that the bank adheres to legal, regulatory, and corporate governance standards, while also managing HR and administrative operations.
• The ideal candidate will have an LL.B, BL, and significant experience in legal and corporate services, with strong leadership capabilities.

Responsibilities:

Company Secretary Duties: 

• Ensure the bank complies with statutory and regulatory requirements, including the preparation and submission of filings and maintaining statutory registers. 
• Organize and document board and committee meetings, prepare agendas, minutes, and resolutions, and ensure effective communication with board members. 

Human Resources Management: 

• Oversee recruitment, training, performance management, and staff development initiatives. 
• Ensure the development and implementation of HR policies and procedures that align with legal requirements and support the bank’s goals. 
• Lead employee relations efforts, including handling grievances, conflict resolution, and disciplinary actions in line with labor laws and company policies. 
• Oversee employee engagement, retention, and welfare programs. 

Legal Department Oversight: 

• Manage and oversee all legal matters, including litigation, contracts, and any legal disputes involving the bank. 
• Draft, review, and negotiate contracts, agreements, and other legal documents. 
• Provide legal advice and guidance on corporate matters, business transactions, and regulatory compliance. 
• Provide legal advice on corporate governance matters, legal risks, and regulatory compliance. 
• Liaise with external regulators, legal advisers, and other stakeholders on legal and governance matters. 

Administrative and Operational Oversight: 

• Ensure the smooth management of office operations, facilities, and procurement processes. 
• Manage the administration department to ensure that all office and facility needs are met, including equipment, maintenance, and space management. 
• Develop and implement strategies to optimize administrative processes and ensure cost-efficiency. 
• Lead, mentor, and manage members of the corporate services team/department.
• Provide strategic guidance and support to senior management on matters related to corporate services, governance, and human resources. 
• Collaborate with other departments to support the overall growth and operational efficiency of the bank. 

Leadership and Strategy: 

• Lead, mentor, and manage members of the corporate services team/department 
• Provide strategic guidance and support to senior management on matters related to corporate services, governance, and human resources. 
• Collaborate with other departments to support the overall growth and operational efficiency of the bank. 

Academic Qualification/Experience:

• LL.B and BL (Barrister-at-Law) qualifications are required. 
• A master’s degree or professional certification in Human Resources (e.g., CIPM, SHRM) is an added advantage. 
• Minimum of 8 years of relevant experience, with at least 3 years in a senior management position overseeing legal, HR, and administrative functions. 
• Strong understanding of corporate governance, legal compliance, and labour laws. 
• Proven experience in leading legal, HR, and administrative teams, with a track record of strategic planning and implementation. 
• Excellent communication, negotiation, and leadership skills. 
• Ability to manage multiple priorities and work effectively under pressure.