Head of Administration and Human Resources at ColdHubs Limited

• The Head of Administrative and Human Resources (HAHR) is a C-Level Management Team member and will always report directly to the Chief Executive Officer (CEO) of ColdHubs Limited.

REQUIREMENTS – PLEASE READ VERY CAREFULLY

• 10 – 15 years solid, practical, and working knowledge in administration and human resources management.
• Manages all administrative tasks.
• Reports/works directly with the Chief Executive Officer (CEO), ColdHubs Limited.
• Permanent office position.
• Extremely focused, on top-of-the-matter always.
• Extremely detailed, with good thought process in administration, management, and use of office support software.
• Excellent written and verbal communication skills.
• Self-motivated and trustworthy.
• Resumes daily at the ColdHubs Limited Headquarters – Owerri, Imo State, Nigeria.

RESPONSIBILITIES - PLEASE READ VERY CAREFULLY

• Responsible for the daily administration of the company.
• In charge of all confidential and non-confidential administrative fillings of the company.
• In charge of all confidential and non-confidential administrative records of the company.
• Create and lead effective, efficient, and robust systems, structure, and processes for the administrative management of the company.
• Ensures that all company activities follow the Standard Operating Policies (SOPs) and all other operational manuals.
• Reviews and presents copies of reviewed SOPs and manuals to management and staff for their input and approval.
• Compares staff weekly Workplan against previous week’s Workplan outlining achievements, non-achievements and presents a narrative to all staff.
• Organizes, creates Agenda, keeps minutes, writes reports and circulates reports of Mondays, weekly management/staff meetings.
• Conducts monthly/quarterly staff performance appraisals against staff job descriptions.
• Develops recruitment templates including job descriptions, roles and responsibilities, schedules, qualifications for all staff, Hub Operators, Hub Assistants, Drivers, and Driver Assistants.
• Regularly review and amend staff job description to avoid repetition of functions.
• Ensures appropriate filling of all staff records.
• Develops Terms of Reference (ToR) for engagement of all consultants, contractors, and service providers.
• Arranges interviews, recruitments and enforces disciplinary measures on consultants, contractors, and service providers.
• Issues queries to all erring staff.
• Oversees disciplinary actions of staff.
• Undertake missions to field locations to review administrative arrangements and make appropriate recommendations as required.
• Coordinate training and capacity-building activities of staff.
• Manage office supplies stock and place orders.
• Answer queries from employees and clients.
• Maintain a company calendar and schedule appointments.
• Distribute and store correspondence (e.g., letters, emails, and packages).
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodation.
• Organize and schedule in-house and external events.

QUALIFICATIONS

• Education: University Degree in Secretarial Administration, Public Administration, Business Administration, Political Science, Library Science, or related social sciences or humanities field.
• Job experience: 10 – 15 years solid, practical, and working knowledge in administration and human resources management.
• Languages: Excellent knowledge of English and another local language.
• Strong research and analytical skills.
• Excellent verbal and written communication skills.
• Attention to Detail.
• Excellent organizational skills, as performance monitoring will be done every quarter.
• Excellent computer skills.