Grants Officer at Jhpiego - John Hopkins University

Overview

•  The Grants Officer (GO) will provide support to Jhpiego Nigeria in strengthening the financial management systems of sub-awardees funded by Jhpiego through international governments and private foundations.
• He/she will work closely with all sub-grantees of Jhpiego across active awards and projects.

Responsibilities

• Jointly perform sub-awardees' pre-assessment with project teams
• Based on the outcome of the sub-award preassessment, prepare report and develop financial capacity building plan for review by the Director of Finance and Operations (DFO) and Project Leads
• Support in reviewing sub-award agreements before the signature of authorized signatories
• Follow-up and reconcile invoices from sub-grantees during sub-award implementation
• Ensure prompt settlement of sub-grantees' invoices in line with agreements and in line with internal approval protocols
• Performs periodic field visits to sub-grantees' offices for financial monitoring and support
• Maintain adequate filing systems for each sub-grantee's operations and make ready for third-party reviews and audits
• Ensure that all sub-grantees' activities are in line with contractual obligations and agreements with respective grant funders
• Provide regular updates to the DFO on compliance issues following field visits
• For sub-grantees with cost-reimbursable contracts, ensure that periodic financial reports, bank reconciliations and supporting documents are received on time and accurately reflect sub-grantees' operations
• Build the financial capacity of the relevant sub-grantees' staff on compliance and other necessary regulations
• Performs other Jhpiego financial management roles as assigned by supervisor

Required Qualifications

• Bachelor's Degree in Business Administration, Finance, Accounting, or other relevant disciplines.
• Minimum of 3 - 5 years of experience managing grants for donor organizations.
• Experience with the USG-funded grants management system is highly preferred.
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.
• Good knowledge of donor regulations such as USG and other international donor sources.
• An understanding of maintenance of ledger entries, bookkeeping skills, and bank reconciliation.
• Computer skills, including use of spreadsheets and/or accounting packages
• Knowledge of Generally Accepted Accounting Principles, GAAP.
• Knowledge of internal controls
• Good attention to detail with the ability to follow, apply, interpret, and explain instructions and/or guidelines.
• Excellent interpersonal skills to effectively interact with all levels of staff and partners.
• Good oral and written communication skills to effectively communicate findings and analyses
• Be cooperative, hardworking, flexible & dependable.
• Be of high integrity and have a sense of confidentiality
• Excellent negotiation and representation skills and the ability to work comfortably with an ethnically diverse staff in a very sensitive environment.
• Good context analysis skills.