Grants and Reporting Officer (JPO) at Terre des hommes Foundation (Tdh)

Entry into function: 01/05/2022

General Description

• Coordinate and contribute to the development of project proposals and concept notes
• Coordinate and contribute to reporting processes for current projects
• Country Strategy and program perspectives/prospective
• Communication and Representation of Tdh

Specification
Coordinate and contribute to the development of project proposals and concept notes:

• Participate to the identification of funding opportunities through donor watch in Nigeria.
• Coordinate and contribute to the writing and submission of donor proposals, including coordination exchanges among both Delegation and HQ staff.
• Support the activities for situation analysis, data collection and needs assessments.
• Support timely submission of projects proposals and donor communications and follow up.
• Ensure that program units have sufficient information to contribute towards the development of proposals designs.
• Facilitate processes to ensure that all operational units are aware of their commitments and contribution towards the delivery of proposals meeting donor requirements.
• Ensure the adequate filing and archiving of final documents (physical and electronic), as well as update the grant follow-up tools.
• At the beginning of a new project, coordinate the preparation of the kickoff meeting with relevant colleagues of program units.

Coordinate and contribute to reporting processes for current projects:

• Coordinate the preparation and finalization of donor reports for current projects, ensuring consistency, accuracy, clarity and timely submission in compliance with donor contractual requirement and Tdh standards.
• Consolidate the contribution of technical staff and the ensure the internal validation of the outputs within the Delegation.
• Contribute to the quality of the presentations regarding the results of the current projects and to their dissemination to donors and other partners.
• Prepare retro-planning and send the reminders to ensure the timeline.
• Support the preparation and review of capitalization documents and evaluation reports.
• Ensure the adequate archiving, filing, and disseminating of the final documents.
• Coordinate and contribute to the internal annual report process.
• Coordinate the collection of information for the dissemination of SMT minutes and monthly sitreps.
• Ensure smooth communication and collaboration with partners when included in consortium.

Country Strategy and program perspectives/prospective:

• Support the regular update of donor mapping informed by the ambitions and outcomes articulated in the Tdh Country Strategy.
• Provide on-going research, strategic donor intelligence gathering, and trends analysis and generate information to enable engagement with country level donors.
• Support the appraisal of new funding opportunities.
• Work with affiliates program units in identifying and sharing new opportunities with home donors.
• Support the fundraising strategy review processes, by documenting the tracking tools.

Communication and Representation of Tdh:

• Represent Tdh in external engagements with donors if necessary.
• Support the work to ensure that communities are informed about Tdh's programs/activities in Nigeria, are aware of their entitlements, and have the opportunity give feedback which could be used to improve the quality of Tdh’s programs.
• Support the supervision the organization of communication events: project’s opening and/or closure ceremonies.
• Liaise with communication sector at HQ to manage a database of professional photos and videos, as well as other communication output, related to Tdh’s activities and/or beneficiaries.

Others:

• Collect data from programmes monitoring tools related to the project's implementation situation/impacts.
• Undertake all other duties that may be determined by the Country Representative and that are compatible with the job.
• Maintain and ensure a culture of strict confidentiality - inter Tdh staff and between Tdh staff and non Tdh employees.

Profile
Education:

• Masters / Post-graduate from a recognised University / College in International Development, Social Sciences or any other related area that can bring added value to the job.

Experience:

• Relevant experience of 1-2 years in programme cycle management, preferably in an international NGO/Institution.
• Management experience in securing and managing funds from institutional donors, such as ECHO, EU, SDC, OFDA, CIDA, and UN agencies.
• Experience with working in multi-cultural environment.

Skills & Competencies:

• Excellent planning skills, and a sound understanding of Programme Cycle Management in emergencies and/or development environments.
• Highly developed interpersonal, influencing and relationship skills.
• Good administrative and numerical skills and attention to details.
• Demonstrated organisational awareness and understanding of knowledge management.
• Proven analytical skills and the ability to think strategically in relation to fundraising and donor engagement.
• Strong analytical and conceptual thinking skills. able to understand complex issues and translate them into simple, workable actions and plans.
• Ability to represent an organization to donors and external institutions.
• Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through.
• Great sense of flexibility and adaptation capacity to difficult living conditions (volatile security context and environment with limited social interactions).

Languages:

• Excellent personal communication skills, in written and verbal English, with high impact influencing and persuasive skills. Able to use different approaches to achieve follower-ship.

IT:

• Excellent in the use of computers and Microsoft, especially spreadsheet (Excel), accounting packages, word processing (Word) and Power Point. Competent in the use of email packages.

General Conditions

• Expatriate contract under Swiss regulations CHF 2’400 CHF brut / month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.