Front Desk Executive at Hugo Technologies

KEY RESPONSIBILITIES

• Greet and welcome guests as soon as they arrive at the office with a positive attitude
• Announce visitors where necessary and direct them to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception and office areas are tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Ensure that all office machinery and equipment are in good working order
• Provide basic and accurate information in-person and viaphone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodation
• Host meetings: Preparing meeting and training rooms
• Keep updated records of office expenses and costs
• Prepare letters, presentations and reports.

QUALIFICATIONS

• Bachelor’s Degree in Business Administration,
• Proven work experience as a Front Desk Executive, Front Office Representative or similar role
• Proficiency in Microsoft Office and Google Suite
• Hands-on experience with office equipment (e.g. Computers and printers)