Front Desk/ Admin Officer at Greyoaks Realty

Job Summary:

We are seeking a well-organized and professional Front Desk/Admin Officer to serve as the first point of contact for our organization and manage a variety of administrative tasks. The ideal candidate will be responsible for creating a welcoming environment for clients and visitors while ensuring the smooth day-to-day operations of the office.

Key Responsibilities:

• Greet and attend to visitors, clients in a professional manner.
• Manage front desk operations including answering and redirecting phone calls.
• Handle incoming and outgoing mail, deliveries, and company correspondence.
• Maintain a clean and organized reception area.
• Manage meeting and ensure meetings are properly set up.
• Support the administrative needs of various departments.
• Maintain records and filing systems (physical and digital).
• Monitor and restock office supplies and place requisitions when necessary.
• Draft and send professional correspondence, emails, and internal memos.
• Assist with scheduling appointments, interviews, and staff meetings.

Requirements:

• Minimum of a Bachelor’s Degree in Business Administration, Office Management, or a related field.
• 2+ years of experience in a similar front desk or administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel).
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Highly organized, detail-oriented, and able to multitask effectively.
• Professional appearance and a positive attitude.