Our client, a leading foundation is looking for a highly organised and proactive Foundation Lead to support the smooth coordination and day-to-day activities of the Foundation. The role combines executive support with Foundation coordination.
The successful candidate will be responsible for managing schedules, correspondence, meetings, travel, protocol, and follow-ups, while also maintaining oversight of the Foundation’s activities, records, stakeholders, and outstanding actions. This role requires someone who is highly dependable, comfortable handling sensitive information, able to work independently, and capable of ensuring that priorities are followed through from start to finish.
Responsibilities
Foundation Coordination
- Coordinate the Foundation’s day-to-day activities and ensure agreed plans and priorities are followed through.
- Maintain up-to-date records of Foundation activities, projects, stakeholders, meetings, and key decisions.
- Track outstanding actions and follow up with relevant stakeholders to ensure timely completion.
- Support the planning and coordination of Foundation events, initiatives, meetings, and engagements.
- Maintain an organised system for Foundation documents, records, and other relevant information.
- Provide regular updates on ongoing activities, pending actions, and key developments.
Executive & Administrative Support
- Manage calendars, schedules, appointments, and meeting arrangements.
- Coordinate correspondence, communications, and follow-ups on behalf of the Foundation.
- Organise meetings, prepare relevant materials, record key actions, and ensure timely follow-up.
- Coordinate travel arrangements, itineraries, logistics, and protocol requirements.
- Handle confidential and sensitive information with a high level of discretion.
- Anticipate upcoming priorities and ensure important commitments are properly tracked.
Stakeholder & Relationship Management
- Serve as a key point of coordination between the Foundation and its stakeholders.
- Maintain professional relationships with partners, beneficiaries, vendors, and other relevant stakeholders.
- Coordinate communication and follow-ups to ensure stakeholders remain informed and engaged.
- Support the Foundation’s external engagements and ensure appropriate protocol is maintained.
Must have skills
- Exceptional Executive Writing
- Outstanding Verbal communication and presentation skills.
- Excellent organisational and time-management skills.
- Strong attention to detail and ability to manage multiple priorities simultaneously.
Qualifications
- Bachelor’s degree in Business Administration, Management, Social Sciences, or a related field.
- 5 years of experience in executive support, administration, project coordination, foundation/non-profit management, or a similar role.
- High level of discretion and integrity when handling confidential information.
- Ability to work independently, take initiative, and follow tasks through to completion.
- Strong proficiency in Microsoft Office/Google Workspace and other productivity tools.
- Ability to coordinate effectively with senior executives and a wide range of stakeholders.
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