Fleet Mechanic Assistant at Committed To Good (CTG)

Overview of position    

• Under the overall guidance of the Procurement & Logistics Officer & under the direct supervision of the Fleet Manager, the selected candidate will be responsible for maintaining our clients vehicles, trucks in a safe manner as well as assisting in the duty for the overall management & oversight of all fleet management activities.
• The Fleet Mechanic Assistant is responsible for performing routine maintenance, servicing & repairing of all vehicles, trucks & generators that belong to our client as well as coordinate the fleet operations in accordance to the procedures, normative guidelines & business rules set by Ithem. The Fleet Mechanic Assistant must be able to complete all fleet maintenance processes & ensure that assets meet our clients specifications always, the Fleet & Mechanic Assistant is responsible to meet the following as mentoned in this TOR.

Role objectives    

Be responsible for maintaining & updating the below tasks:

• The vehicles / trucks maintenance forms & the log sheets (in case of service & repair).
• The vehicles / trucks fuel records.
• The vehicles / trucks logbook.
• The drivers’ attendance sheets.
• The drivers’ operating roster.
• The spare parts consumption records & shipments coming from the vendors.
• Specific responsibilities include but are not limited to:
• Following up the Driver’s attendance & monitoring the attendance sheets, monitor the contract duration for each Driver, confirm the monthly invoices are correct & monitor the Drivers’ behaviour & take disciplinary measures when required.
• Be responsible for organizing & coordinating the preparation & the transfer of vehicles / trucks from point to point.
• Provide assistance to logistics & procurement department concerning the purchase & the transportation of fuel.
• Monitoring & controlling the fuel consumptions rate as well as help the logistics & procurement department concerning the purchase of spare parts & be responsible for the stocking & the controlling of the spare parts consumption.
• Provide timely data entry of the information submitted by the Fleet Manager, Logistics & Procurement Officers & Operations Officers into the appropriate data sheets as well as monitor, review & validate the data provided while entering in the log sheets (i.e. identify inconsistent data, errors, entries lacking clarity, etc.) & check accuracy of information before processing data into the system. 
• Maintain confidentiality of all data received & input to the systems, database update & management, archiving system update & management.
• Inspects & Drives repaired vehicles to verify repairs, raises vehicles, using hydraulic jack or hoist, to gain access to mechanical units bolted to underside of vehicle.
• Removes unit, such as engine, transmission or differential, using wrenches, portable air hoist & transmission jack, disassembles units & inspects parts for wear, using micrometres, callipers & thickness of gauges.
• Repairs or replaces parts, such as pistons, rods, gears, valves & bearings using mechanics hand tools, overhauls or replaces carburettors, blowers, distributors, starters & alternators.
• Rewires ignition system, lights & instrument panels.
• Relines & adjusts brakes, align front end, repairs or replaces shock absorbers & solders minor leaks in radiator, mends damaged body & fenders by hammering out or filling in dents & welding broken parts.
• Replaces, adjust headlights, installs & repairs accessories, such as heaters, mirrors & windshield wipers, makes minor repairs to vehicles, such as replacing spark plugs, batteries, light bulbs & connecting loose wires.
• Troubleshoots air systems & electrical, Maintains work area in a clean & organized manner.
• Perform such other duties as may be assigned.

Project reporting    

• This role works under the overall guidance of the Procurement & Logistics Officer & under the direct supervision of the Fleet Manager.

Key competencies    

Technical

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds, ability to handle confidential matters.
• Ability to meet deadlines and work under pressure.
• Good level of computer literacy.
• Personal commitments, efficiency, flexibility, drive for results.
• Computer Literacy in Windows
• Knowledge in Microsoft Office application package

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Proactively develops new ways to resolve problems
• Leadership and Negotiation
• Convinces others to share resources
• Presents goals as shared interests
• Performance Management
• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work