Finance Supervisor at Alliance for International Medical Action (ALIMA)

Mission Location: 

• Mission Location: Gashua Yobe
• Project: Yobe

Management lines: 

• LINE MANAGER:
• Project Admin Manager

MISSION AND MAIN ACTIVITIES

Mission monthly bookkeeping and accounting

• Posts all financial transactions into SAGA system on daily basis;
• Ensures that all payments are made on time.
• Follows up on bank transactions to ensure all are processed; files hardcopies and generates reports;
• Track   bounced back salaries and make necessary adjustment   and settlement;
• Produces monthly bank reconciliation statements and consolidates these in hard copy for review by the Finance Manager/Project Admin manager.
• Oversees the management of petty cash at the project including bookkeeping
• Accounts for all petty cash expenditures and prepares replenishment requests when two-thirds of the money is spent.;
• Conducts regular controls of the operations of the cash, the book keeping and the filing systems.
• Support the HR supervisor when the arises.
• Carry out other duties that could be instructed by the PAM or the Project Coordinator

ALIMA Financial Procedures & Policies

• Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment.
• Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment.
• Reviews transaction-supporting documents to ensure that all are complete and filed accordingly.

Filing

• Ensure proper filing and scanning  of payment vouchers and grants vouchers
• Collect all field vouchers from field
• Actively assist the Finance Coordinator with sample list gathering during audit exercise.

Internal:

• Directly reporting to Finance Manager.
• Liaise with Coordination logistics team.
• Liaise with HR Department.

External:

• Interaction with suppliers, banking and financial institution service providers, tax offices and other national authorities or institutions with which ALIMA has working relationships for administrative and financial needs
• Monitors petty cash advance requests and ensures timely accountability

Implementation of prevention measures against abuse of power, gender-based and sexual violence: 

• Ensures that his/her team, partners and community members are aware of ALIMA\'s policy and have access to information (complaint escalation mechanism, focal point...).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners. 

You meet the following qualifications:

• BSc/HND in Accounting, Bachelor level degree in management, finance, or related field; MBA or similar higher degree a plus
• 3+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics
• Exceptional organization and planning skills, ability to manage and follow work plans
• Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

Important remarks 

• Only successful applicants will be called for interview.
• No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.