Finance Manager at The Youth Initiative for Advocacy, Growth & Advancement (YIAGA)

Roles and Responsibilities

• Collaborate with the Head of Finance to optimize the efficiency of the current control system and address any identified compliance gaps.
• Aid in reconciling overall program budgets and budgets of implementing partners.
• Conduct accuracy checks to verify the precise entry of transactions into the accounting software.
• Assist in the preparation of Monthly Payroll and facilitate the accurate and timely payment of related statutory remittances (PAYE, Pensions, NHF, NSITF).
• Provide support for audits (donor, internal, external, statutory) by retrieving and refilling documents.
• Execute payments on the bank platforms, print all payment vouchers, and match them with the documents for filing.
• Coordinate with Program officers to collect necessary documents and ensure proper documentation after returning from field activities.
• Ensure compliance with all income taxes, withholding taxes, VAT, and other taxes by withholding and paying them accordingly.
• Work closely with the Finance and program departments to ensure adherence to Standard Operating Procedures for voucher redemption.
• Contribute to the preparation of the country’s financial management reports.
• Assist the team in conducting Monthly Balance Sheet Reconciliations.
• Review timesheets for coding, leave, holidays, etc.
• Manage Finance archiving and ensure monthly updates of the finance archiving index.
• Assist in monitoring expenditures to ensure they stay within authorized levels. Review requests for increased imprest levels and prepare disbursement vouchers to replenish imprest accounts.
• Investigate erroneous charges and take appropriate corrective accounting actions.
• Scrutinize source documents for completeness, accuracy, and validity of charges.
• Assist in financial management, tracking, preparing payment letters, drafting financial statements to donors, and recording them appropriately.
• Participate in and provide financial reporting for annual budget planning, audit reviews, and assessments.
• Conduct oneself both professionally and personally to uphold the reputation of Yiaga Africa and safeguard its humanitarian mission.
• Undertake any other responsibilities as assigned.

Required Skills and Experience

• Degree in Accounting, Finance, or any related field
• At least seven (7) years or more experience, including 3 years in a managerial position in an NGO’s finance/compliance department or experience managing donor funds, is preferred.
• Excellent project management skills
• An advanced degree in Accounting, Finance, or a related field is desirable
• Must possess professional certifications, e.g. ACCA
• Must have excellent organizational, supervisory, leadership, and managerial skills.
• Familiarity with office machines (e.g. scanners, printers, etc.)
• Knowledge of office management and basic bookkeeping
• Proficient in English (oral and written)
• Excellent knowledge of MS Office packages (especially Excel and Word)
• Strong communication and people skills
• Good multi-tasking abilities
• Problem-solving skills.

Core Competencies:

• Integrity: Exemplifies integrity by embodying the values and ethical standards of Yiaga Africa.
• Promotion of Vision: Actively promotes the vision, mission, and strategic goals of Yiaga Africa.
• Diversity and Sensitivity: Displays sensitivity and adaptability to gender, region, religion/belief, race, nationality, culture, and age, fostering an inclusive and diverse work environment.

Functional Competencies:

• Knowledge Sharing: Actively shares knowledge and experiences with peers and colleagues.
• Continuous Learning: Demonstrates a commitment to continuous personal learning and development in one or more practice areas. Proactively follows a learning plan and applies newly acquired skills.
• Development and Operational Effectiveness:
• Financial Services: Proficient in performing various standard tasks related to the provision of financial services.
• Regulatory Knowledge: Possesses a strong understanding of Yiaga Africa’s financial rules and regulations.
• IT Skills: Exhibits proficiency in IT skills relevant to the role.
• Client-Focused Results: Prioritizes achieving results for the client and responds positively to feedback.
• Positive Attitude: Consistently approaches work with energy and maintains a positive and constructive attitude.
• Resilience: Remains calm, in control, and good-humored even when working under pressure.

Language Requirements:

• Fluency in written and spoken English. Proficiency in Hausa or French will be a plus.