Finance & Compliance Officer at Lafiya Nigeria

Responsibilities

Finance

• Maintain accurate, timely records of all daily financial transactions in the organisation’s cloud-based financial system (a combination of tools including Xero and Airtable).
• Process supplier invoices, staff reimbursements and per‑diem requests; prepare payment batches for approval.
• Issue monthly payroll for Nigeria‑based staff in accordance with schedules from Programme Officers; calculate statutory deductions, withhold and remit PAYE, pension, NSITF, ITF, NHF and any other compulsory payments to the relevant Nigerian authorities.
• Reconcile bank, mobile‑money and petty‑cash accounts weekly; investigate and resolve variances.
• Ensure receipts and payment documents are up-to-date and attached to any transaction.
• Update internal dashboards and trackers with current financial data, and prepare monthly management accounts and cash‑flow forecasts.
• Manage restricted and unrestricted grant budgets, maintain grant‑tracking tools, and prepare donor‑specific financial reports, reconciliations and variance analyses in full compliance with each award’s terms.
• Assist with annual budgeting and quarterly re‑forecasting.
• Thoroughly understand compliance requirements with Nigerian regulations and support external audits.

Compliance & Risk

• Monitor internal controls and verification checks on expenditure and procurement.
• Ensure adherence to all applicable Nigerian regulations (FIRS taxes, PENCOM, NSITF, ITF, NHF, CAC/Incorporated Trustee requirements) and the organisation’s internal finance and anti‑fraud policies.
• Be familiar with donor and partner agreements to proactively identify instances of possible breaches with agreements’ conditions and expectations.
• Conduct periodic internal reviews and spot checks; investigate any compliance breaches and recommend corrective actions.
• Prepare and submit compliance reports to management or other stakeholders, as needed
• Deliver or coordinate regular training and communications to build staff awareness of compliance obligations.

Administration

• Manage inventory of office supplies and certain program assets (e.g. laptops, mobile phones); coordinate procurement and maintenance.
• Maintain organised digital and physical filing systems; keep organisational databases current.
• Act as first point of contact for staff queries on finance & admin procedures.
• Arrange purchases (e.g. flights, accommodation, workshop venues) in line with procurement policy, negotiating with local suppliers to secure best value for money.
• Receive, distribute and archive incoming/outgoing correspondence (letters, emails, packages).
• Perform other ad‑hoc tasks assigned by management.

Who are we looking for?

Education and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration or related field
• >3 years in a similar role; experience in NGO or donor‑funded projects advantageous

Skills

• Sound knowledge of Nigerian accounting standards, Nigerian tax and employment regulations, compliance requirements as they pertain to NGOs and Incorporated Trustee entities.
• Proficiency with Google Workspace (especially Google Sheets), Xero accounting software, Airtable, Slack and online-based payment processing systems (e.g. VertoFX).
• Strong analytical and numerical ability; meticulous attention to detail; high integrity and ability to handle confidential data; excellent organisational and problem‑solving skills
• Fluency in spoken and written English and Hausa.

Personal Qualities

• Passionate commitment to Lafiya’s mission of expanding universal access to contraception.
• Able to work from Kano City office at least 3 days/week; occasional travel within Nigeria