Finance Associate at Kimberly Ryan

Job description

• We are seeking a dynamic and results-driven Finance Associate to join our team. The ideal candidate will play a critical role in supporting the day-to-day operations of the Finance Department. S/he would also be responsible for the timely, accurate, and compliant processing of the company's employee payroll. This critical role ensures that all staff are compensated correctly, deductions are processed accurately, and statutory payments (e.g., PAYE, Pension) are remitted on time, maintaining the utmost level of confidentiality and adherence to labour laws and company policy.

RESPONSIBILITIES

Accounting and Reporting

• Process and record daily financial transactions, including accounts payable (AP), accounts receivable (A/R), and general ledger entries, ensuring accurate allocation.
• Reconcile bank and credit card statements, ensuring all transactions are accounted for and discrepancies are resolved promptly.
• Assist in the preparation of monthly, quarterly, and annual financial statements in compliance with relevant accounting standards.
• Maintain and update fixed asset registers, ensuring proper recording of depreciation and amortization.

Financial Analysis and Planning

• Support the budgeting and forecasting processes by collecting data, preparing schedules, and assisting with variance analysis.
• Prepare periodic financial reports and dashboards to track key performance indicators (KPIs) and provide insights to management.
• Analyse operational data to identify trends, opportunities for cost savings, and areas for financial improvement.
• Assist in financial modelling for new projects or business initiatives.

Compliance and Internal Controls

• Ensure adherence to internal financial policies, procedures, and controls.
• Support internal and external audits by preparing necessary documentation and responding to auditor inquiries.
• Manage petty cash and employee expense reports, verifying compliance with company policies.
• Ensure strict compliance with all Nigerian labour laws, tax regulations (PAYE), and statutory requirements (e.g., Pension Fund Administrator contributions, NHF, NSITF).
• Prepare and process timely remittance of all statutory deductions to the relevant government agencies and third-party providers.
• Calculate and prepare filings for relevant taxes (e.g., VAT, withholding tax) as required.
• Generate accurate payroll reports for management review, expense analysis, and financial auditing purposes.
• Handle year-end payroll procedures and generate relevant tax forms and payment summaries for employees.

Payroll Processing & Administration

• Execute the end-to-end payroll process (weekly, bi-weekly, or monthly) for all employees using the designated payroll software (e.g., Sage, SAP, QuickBooks).
• Collect, verify, and input all payroll-related data, including new hires, terminations, changes in compensation, timesheets, and deductions (e.g., loans, cooperative dues).
• Accurately calculate and process employee compensation, including basic salary, overtime, bonuses, allowances, and statutory/voluntary deductions.
• Ensure all payroll transactions are correctly recorded and reconciled with the general ledger.
• Manage the processing of staff leave entitlements, including annual leave, sick leave, and maternity/paternity leave, ensuring compliance with labour laws and company policy.
• Prepare Associate staff exit allowances once exit processes have been completed.
• Prepare yearly leave and Xmas allowance of active Associate staff for payment, for the year.
• Prepare all other payments such as Commission, Overtime, Cash award, Bonuses etc. to Associate staff on monthly basis and as at when applicable.
• Strict compliance with relevant regulatory law e.g. Pension Reform Act, Employee compensation Act, Personal income Act and New Tax reforms Act
• Collation of monthly payroll schedule to other users of data for onward use • * Salary computation, tax deductions, pension contributions, and other benefits • * Preparation of payroll for Nigeria and Ghana • * Filling of Tax to Ghana revenue Authorities (GRA) • * Collaborate with HR and finance teams to resolve payroll discrepancies and ensure

Record Keeping and Confidentiality

• Maintain the integrity, accuracy, and confidentiality of all employee payroll records and sensitive financial data.
• Process and archive payroll records, documentation, and reports in an organized and secure manner.
• Coordinate with the HR department to ensure employee data (starters, leavers, changes) is consistently updated across all systems.

Requirements:

• Bachelor’s Degree in Accounting, Finance, or a related field.
• 2-4 years of proven work experience as a Finance Associate, or in a similar role.

Technical Skills:

• Solid hands-on experience with an integrated payroll software system (HRIS/Accounting Software).
• Advanced proficiency in Microsoft Excel (e.g., VLOOKUP, Pivot Tables) for data analysis and reporting.
• Good understanding of accounting procedures, especially month - end journal entries.
• Strong understanding of HR principles and practices.
• Ability to handle large volumes of numerical data with minimal error.
• Excellent flair for numbers and the ability to spot numerical discrepancies.
• Ability to process payroll accurately under pressure.

Soft Skills:

• Excellent communication, negotiation, and interpersonal skills.
• Ability to multitask, prioritise, and manage tight deadlines.

Knowledge:

• Comprehensive knowledge of Nigerian labour law and statutory deductions (PAYE, Pension, etc.).