Finance Assistant at International NGO Safety Organisation (INSO)

Job Summary

The responsibilities of this position will be to support the Finance Manager in carrying out the day-to-day responsibilities including payment expenses, asset reconciliation, tax and payroll as well as maintaining the bookkeeping entries and filing accounting documents. The Finance Assistant works under the supervision of the Finance Manager in collaboration with the Finance Team.

Major Responsibilities: 

• Ensure assets and equipment listed on the financial transaction list match the Fixed Asset Register (FAR) and liaise with Logistics monthly to update donor details and finance payment references.
• Follow the security protocols with respect to cash management. Keep a physical cashbox, cheque books, prepaid cards and documentation in a secure place. Perform witnessed cash counts and bank reconciliations as scheduled.
• Assist in maintaining a secure filing system of financial documentation. Perform the translation, photocopy, and scanning responsibilities of the Finance department.
• Record daily transactions in EXCEL bankbooks and cashbooks. Assign standardized account codes and analysis codes to enable direct import to SUNSYSTEM. Assign a cross-reference of the documentation with Excel to make it easily retrievable. Timely submit the books and documents to the Finance Officer for the month-end review.
• Assist in timely payments. Ensure before payment, the completeness of supporting documents in all respects. Prepare cheques and bank wire transfer slips and remit for signatures. 
• Process petty cash transactions. Daily reconcile petty cash and submit replenishment requests to meet the cash needs. Issue cash advances to personnel as authorized. Set a proper record system for the sums advanced. Efficiently track the open advances and collect the supporting documents to close all outstanding advances before the month-end.
• Photocopy proofs of payment and file them with invoices in chronological order. Deal with local banks. Submit and collect documents from local banks.

Essential knowledge, skills, and experience

• A university degree or advanced certificate or equivalent in Accounting or Finance is required.
• Advance M/S Excel experience- SUM IFs, Pivot Tables, LOOK UP functions etc.
• NGO experience is preferred.
• Accounting skills and experience in general ledger, journal entries, cash/bank management