Finance & Admin Officer at Heartland Alliance

Job Summary

The Finance and Admin Officer will be responsible for day-to-day financial as well as administrative-related concerns on the project within the state. The incumbent will work closely with the Zonal Manager in ensuring activity expenditures are allowable, allocable, and reasonable and that financial reporting is accurate and submitted on time.

Essential Duties and Responsibilities

• Provide guidance regarding all financial standard practices to all sub-recipients in the state.
• Responsible for maintaining the interface between HALG and sub-recipient within the state to ensure accountability and the timely processing of sub-recipient funds.
• Address account concerns, as they arise, in a timely and succinct manner and ensure compliance with donor standard practices.
• Input data into QuickBooks on a daily and monthly basis.
• Review monthly financial reports from sub-recipients before submitting them to the Finance Manager.
• Coordinate fund requests and disbursement, verification, and reconciliation of financial statements of accounts of the office and partners.
• Solely responsible for the custody and preparation of checks for payments after due approval has been obtained from the Regional Office and or the State Team Lead.
• Undertake the receipt and payment of cash as directed by the Regional Office and or the State program Manager.
• Coordinate the remittance of tax and pension contributions to the relevant tax authorities.
• Ensure that proper office records are kept and maintenance of project asset register.
• Generate activity budget and oversee the disbursement of petty cash after obtaining necessary approvals.
• Co-locating with green housing partners when the need arises.
• Supervise the Logistic Assistants and the Transport Assistants to ensure smooth management of operations.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or competency required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and/or Experience:

• Bachelor's degree/HND in Accounting, Finance, or a closely related field.
• Minimum of 4 years experience in accounting related to NGOs and community-level programs.
• Excellent interpersonal and communication skills.
• Independent judgment and discretion in completing assignments, seeking approval as appropriate.

Preferred Skills:

• Familiarity with USAID-funded programs and non-governmental organizations in Nigeria.
• Demonstrated ability to work independently with minimal supervision, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment.

Other Competencies:

• Time Management - Ability to prioritize tasks, manage time, and complete projects in a fast-paced, changing environment with minimal supervision.
• Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively.
• Adaptability - adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Cultural Sensitivity - Respect the cultural environment in which a person is working and does not act in a manner that is outwardly offensive to the local community.
• Non-discriminatory- Does not discriminate against persons based on sexual orientation or gender identity, age, preferred jobs, or behavioural habits.

Language Skills:

• Excellent oral and written English communication skills.
• Knowledge of Local Language preferred.
• Demonstrated competency in public speaking.

Computer Skills:

• Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, and PowerPoint.
• Other software routinely used by Heartland Alliance.

Work Environment:

• The noise level in the work environment is usually moderate.
• The employee will be required to co-locate with local partners usually in the same office.
• The employee is required to travel regularly to often insecure and limited resource environments.