Division:
Program Management
Status: Local National Employee
Position Number: 22:243
PRIMARY FUNCTION/PURPOSE:
The Finance and Accounting Coordinator under the supervision of the Finance Manager, will provide finance and accounting support to the IFES-Nigeria field finance office.
IFES COVID-19 Vaccine Requirement:
To ensure adequate COVID Safety Protocols for Federal Government Contractors, International Foundation for Electoral Systems has adopted a policy requiring all US-based employees to be fully vaccinated before their start date. Therefore, all IFES positions will require proof of a full COVID-19 vaccination as a condition of employment. Please note, any submission of falsifying records or misleading information would result in a dismissal of your employment application.
Job Responsibilities:
MAJOR DUTIES AND RESPONSIBILITIES:
- Verify accuracy of invoices and acceptance acts on contract provisions;
- Manage internal finance and accounting systems and processes in line with IFES’ internal operational guidance and policies;
- Prepare payment disbursement vouchers;
- Evaluate and optimize internal financial processes to support provision of services consistent with program needs and against organization requirements;
- Establish and maintain client relations with local banking officials and tax authorities in order to ensure that IFES is abreast of all compliance issues, as well as banking services offered;
- Compile and submit proper documents to the tax authorities in Nigeria;
- Ensure accurate and secure money handling procedures, including bank account(s);
- Coordinates and process banking transactions and prepare monthly bank reconciliations;
- Assists in the preparation of Field Office Wire Transfer Request to be reviewed by Finance Manager before sending to Director of Finance & Administration for final approval;
- Prepare monthly financial reports and bi-weekly IFES Nigeria staff payroll;
- Assists in reviewing sub-grants financial reports to ensure compliance with terms of sub-grant and liaising with sub-grantee(s) where and when necessary;
- Assist in providing training as needed to sub-grantees on IFES sub-grants and donor funded financial regulations;
- Prepare and record month-end accruals and reversal of prepayments;
- Review and track advance payments to ensure advances are cleared on the same month of occurrence;
- Track and reconcile withholding tax accounts for both vendors and IFES Nigeria staff and prepare payments to be made to the authorities;
- Review and maintain personnel files for timesheets and vacation information;
- Perform other duties as assigned.
SKILLS and SPECIFICATIONS:
- The ability to remain organized while handling multiple tasks under tight deadlines;
- Ability to complete tasks with minimum supervision;
- Able to communicate well in written and verbal form;
- Ability to keep and maintain secrecy on all payroll related functions;
- Flexible, creative, responsive, able to take initiative, open to learning;
- Willing to demonstrate, apply and share expert technical knowledge across the organization;
- Ability to follow through on tasks;
- Ability to show initiative, good judgement, and resourcefulness;
EDUCATION, QUALIFICATIONS & EXPERIENCE:
- Bachelor’s degree in Business Administration, Management/Accounting or equivalent;
- Minimum of 2 years’ experience in the field of Accounting & Finance.
- Demonstrated financial management and accounting skills;
- Proven ability to work as part of a team and being able to meet deadlines;
- Proficiency in Microsoft Office and Accounting Software, specifically QuickBooks;
- Excellent oral and written communication skills.
LANGUAGE SKILLS: Proficiency in English language required.
TRAVEL: Travel may be required.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
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