Facility Officer at Olman Business Solutions (OBS) Limited

Job Brief

• The Facility officer is responsible for the security, maintenance, and services of work facilities to ensure that they meet the needs of the organization and its employees

Responsibilities

• Plan, coordinate and manage all artisans and facilities staff (technicians, cleaners, security etc.) and service contractors
• Manage the upkeep of equipment and supplies to meethealth and safety standards
• Inspect structures and equipment to determine the need for repairs or renovations
• Prepare regular reports on facility budgets and expenses and ensure cost-effectiveness
• Review utilities consumption and strive tominimize costs
• Develop and handle proposals and contracts with service providers
• Perform analysis and forecasting for facility management
• Prepare regular management reports capturing all facility activities, challenges, recommendations for improvement and budgets.
• Organize a filing system for all facility documents to enable easy retrival
• Manage obligations to suppliers, customers and third-party vendors
• Book and organize training room as required and approved by management
• Ensure that basic facilities, such as water and heating, are well-maintained
• Ensure that facilities meet environmental, health and security standards
• Monitor and oversee construction, renovations, refurbishments and setup
• Communicate with upper management to develop strategic facility goals.
• Create and manage the company’s fiscal operating budget and expenses.
• Perform inspections and audits of company and client facilities

Qualifications

• HND / Bachelor’s Degree in Electrical Engineering,or related field
• Proven work experience as a Facility Officer or similar role
• Working knowledge of Technical/Engineering Operations and Facility Management best practices.
• Proficiency in using Microsoft Office applications

Skills / Requirements:

• Ability to lead and manage teams and projects
• Attention to detail but also the ability to see the implications for the bigger picture
• Commercial awareness
• Effective customer service
• Ability to handle a complex, varied workload
• A good knowledge of IT packages
• Ability to manage client relationships
• Ability to pay attention to details and proffer solution to problems
• Ability to multitask and meet deadlines
• Effective planning & coordination skills
• Effective written and verbal communication skills
• Exceptional customer service skills
• Organization, time management, prioritizing skills