Facility Manager at Uraga Real Estate

Job Objective

• Ensure optimal utility and maintenance of building facilities, to ensure that they meet the needs of all internal and external customers.

Duties & Responsibilities

• Prepare and oversee the implementation ofannual facility budget, plans and processes, ensuring alignment with the overall strategic plans and objectives.
• Set up and monitor frameworks and systems to optimize and manage the facility; ensure adherence to company and industry HSE policies.
• Participate in the development/ update of contingency plans in the event of disaster or damage to the facilities.
• Update and daily review of checklists for all equipment and machines.
• Conduct periodic inspections to examine the conditionoffacilities and ensure that maintenance contractors adhere to agreed Service Level Agreements (SLAs).
• Attend to all customer complaints and proactively pre-empt customer complaints by the implementation of a first-class maintenance, and management culture for all assets and facilities.
• Oversee the management of utilities and ensure prompt processing of required payments to avoid service disruption.
• Work with the Head of Security team to plan and coordinate security operations for specific events.
• Schedule planned preventive maintenance for equipment, machines and utilities within the facility. Submit report quarterly to Line Manager.
• Ensure all mechanical, electrical and structural blueprints and diagrams are up to date; maintain catalogue of part lists, maintenance manuals, reference books, etc.
• Liaise with the security team to ensure safety of all properties and review reports on incidents and breaches.
• Conduct fire drills once a month around the facility to ensure that staff are well informed of all procedures and contingencies.
• Manage and maintain the stock inventory, monitor stock and reorder levels for all consumables; and make prompt requisition to ensure timely supplies replenishments and avoid stock-outs.
• Periodically evaluate and analyze usage patterns and cost with a view to identify and recommend improvements.
• Negotiate all service contracts ensuring that contract specification is achieved and that any errors or omissions are remedied speedily.
• Maintain and update a comprehensive supplier/ vendor database.
• Effectively manage internal and external stakeholders (staff and 3rd party vendors) to ensure seamless service provision and compliance with agreed service levels.
• Build and maintain relationship with regulatory bodies on statutory requirements.
• Lead and effectively manage the performance of direct reports towards the achievement of unit, functional and organizational objectives.

Skills & Competency Requirement

• Candidates should possess a Bachelor's Degree qualification with 5 - 8 years work experience.
• Knowledge of relevant Health and Safety laws and regulations.
• Knowledge and application of Building Operations, Improvement and Maintenance
• Good interpersonal skill and communication skills.
• Business and Report Writing Skills
• Strong Negotiation and Project Management Skills.

Person Specification:

• Result oriented
• Ability to fix things and follow procedures.
• High degree of accuracy and attention to detail.
• High degree of independence with objectivity and assertiveness.
• Approachable with good interpersonal skills and the ability to effectively interact with staff across all levels.
• An enquiring mind set consistently seeking innovative ways to deliver without compromising quality.

Salary
N200,000 - 250,000 / month.