Position Overview:
As a Facility Manager, you will be responsible for overseeing the efficient and effective management of all aspects of our facility's operations, with a focus on vehicle-related tasks and traffic issues. Your primary objective is to ensure the smooth functioning of the facility and its vehicles, providing a safe, well-maintained, and comfortable environment for its occupants. You will play a pivotal role in maintaining the facility's infrastructure, managing resources, and coordinating various services, including vehicle repairs, paper renewals, and liaising with regulatory officials to resolve traffic issues.
Key Responsibilities:
Facility Maintenance and Operations:
- Develop and implement comprehensive maintenance programs for the facility and its vehicles to ensure optimal functioning and longevity.
- Schedule and oversee regular inspections, repairs, and maintenance tasks for vehicles to address issues promptly and minimize downtime.
- Collaborate with external vehicle repair shops and service providers to ensure high-quality repairs and cost-effective solutions.
Vehicle Paper Renewals and Compliance:
- Monitor and manage all necessary vehicle documentation, including licenses, permits, and insurance, ensuring timely renewals to maintain compliance with regulatory requirements.
- Stay up-to-date with relevant vehicle regulations and work to ensure that all vehicles within the facility adhere to legal standards.
Traffic Issue Resolution:
- Act as the primary point of contact for traffic-related matters, both within the facility premises and in interactions with regulatory officials.
- Collaborate with local authorities to address traffic-related challenges and implement solutions that enhance traffic flow and safety.
Health, Safety, and Regulatory Compliance:
- Uphold compliance with safety regulations and ensure that the facility and vehicles meet all relevant health and safety standards.
- Implement and enforce emergency protocols and procedures to safeguard the well-being of vehicle occupants during critical situations.
Budgeting and Resource Management:
- Develop and manage the budget for vehicle-related expenses, including repairs, maintenance, and paper renewals.
- Procure necessary supplies, equipment, and services while adhering to budgetary constraints.
Vendor Management:
- Select, onboard, and manage vendors and service providers for vehicle repairs, maintenance, and other related services.
- Evaluate vendor performance and ensure service level agreements are met.
Sustainability and Energy Efficiency:
- Implement eco-friendly and energy-efficient practices in relation to vehicle operations and maintenance to reduce the facility's environmental impact.
Emergency Preparedness:
- Develop and implement emergency response plans for vehicle-related incidents and accidents, including evacuation procedures and disaster recovery plans.
- Conduct drills and training sessions for staff and vehicle users to ensure they are well-prepared in case of emergencies.
Team Management:
- Supervise facility staff involved in vehicle management, providing guidance, training, and performance feedback.
- Foster a positive work environment and promote teamwork and collaboration.
Qualifications and Skills:
- Bachelor's degree in Facility Management, Business Administration, or a related field (preferred) OR equivalent work experience.
- Proven experience in facility management, vehicle management, or a related field.
- Strong organizational and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Knowledge of building systems, vehicle repairs, and maintenance best practices.
- Familiarity with relevant health, safety, and environmental regulations.
- Budgeting and financial management skills.
- Ability to work independently and handle multiple tasks simultaneously.
- Proficiency in using facility management software and computer applications.
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