Facility Maintenance Manager at Fidson Healthcare Plc

Key Job Roles
Facility Maintenance and Operations:

• Develop an admin strategy for facility maintenance for each financial year and implement it fully.
• Conduct regular inspections of facilities to identify maintenance needs, safety hazards, and compliance issues.
• Coordinate with external contractors, vendors, and service providers for maintenance, repairs, and renovations as needed.
• Respond promptly to facility-related emergencies and incidents, implementing appropriate corrective actions to minimise disruptions.

Compliance and Regulatory Requirements:

• Ensure compliance with all relevant regulatory requirements, building codes, and industry standards for pharmaceutical manufacturing and other facilities.
• Maintain accurate records and documentation related to facility inspections, maintenance activities, permits, and certifications.
• Collaborate with regulatory affairs, HSE, and quality assurance teams to address facility-related compliance issues and implement corrective actions.

Safety and Security Management:

• Develop and implement safety protocols and procedures to ensure a safe working environment for employees, visitors, and contractors.
• Conduct safety training sessions, emergency drills, and risk assessments in relation to facilities and equipment to promote awareness and preparedness for potential hazards.
• Manage security systems and protocols to protect company assets.

Space Planning and Utilization:

• Optimize space utilization within facilities to support operational needs and accommodate growth or changes in business requirements.
• Coordinate office layouts, furniture arrangements, and workspace configurations to enhance employee productivity and collaboration.
• Oversee facility expansion projects, renovations, or relocations, including budgeting, planning, and execution.

Utilities Management:

• Monitor and manage utility consumption, including electricity, water, and gas, and optimize efficiency and reduce costs.
• Implement energy-saving initiatives and sustainable practices to minimize environmental impact and promote corporate responsibility.
• Maintain relationships with utility providers and negotiate favourable contracts or rates for utility services.

Budgeting and Financial Management:

• Develop and manage the facility budget, including operating expenses, capital expenditures, and maintenance costs.
• Track expenses, analyze variances, and report on facility maintenance budget performance to supervisor(s).
• Identify cost-saving opportunities and efficiency improvements to achieve budgetary targets and maximize ROI.
• Prepare reports on maintenance, repairs, safety, and other relevant occurrences.

Leadership and Supervision:

• Supervise and coordinate activities of facility maintenance officers and technicians, and outsourced service providers e.g cleaning services.
• Review performance of line reports periodically to ensure delivery on expectations.
• Coaching and training of line reports on facility management and other key areas on the job.

Requirements
Minimum Education Requirement:

• Ist degree (B Eng./ B Tech/ B.Sc.)

Minimum Relevant Working Experience:

• 5 years Cognate Experience

Required Competency and Skills:

• Analytical skills
• Problem Solving and decision-making skills.
• Vendor and contract management Skills
• Leadership and Team Management Skills
• Financial Management Skills
• Time Management Skills
• Attention to detail.
• Good knowledge of health and safety
• Good Interpersonal relationship and communication skills
• Knowledge of environmental regulatory and compliance
• Facility Management Skills
• Strong negotiation skills.