Facility and Fleet Officer at Fadac Resources

Job Responsibilities

• The Facility and Fleet Officer will be responsible for facilities, fleet, and administrative matters. 
• He/she works actively, internally, and externally with the out-sourced vendors to ensure that the organization’s facilities and fleet are well managed,issues are resolved timely manner with zero escalations.

Job Responsibilities

• Supervising the day-to-day operations of the janitorial staff.
• Plan and coordinate administrative procedures and systems, and devise ways to streamline processes.
• Assist in inspecting office facilities to determine the need for repairs or renovations.
• Get involved in recycling, renovations, event planning, etc., of office activities.
• Ensuring all equipment is working and properly maintained.
• Keep rental files and vehicle documents
• Ensure smooth and adequate flow of information within the company to facilitate other business operations.
• Work closely with the facility management company and the landlord to resolve all facility issues
• Monitor the inventory of office supplies and the purchasing of new materials with attention to budgetary constraints.
• Schedule maintenance and repairs of vehicles.
• Perform vehicle license registration and documentation, as well as renewal of the same.
• Ensure fleet availability to meet all requests by the company.
• Create reports of the driver's effectiveness.
• Ensure drivers follow all vehicle regulations and laws.
• Ensure staff issues regarding official vehicles and drivers are addressed and resolved timely.
• Assist the Administrative Manager in ensuring that requisitions are delivered within the agreed SLAs and timelines.

Job Requirements

• Bachelor’s Degree in one of these fields: Facility Management, Estate Management, Estate Valuer, or any other related field of study with in-depth knowledge of the real estate industry and its current events.
• Minimum of three (3) years’ experience in the same field
• Ability to work a flexible schedule to meet the needs of the business, including nights, weekends, and holidays.
• Attention to detail
• Sense of aesthetics
• Negotiation skills
• Good communication skills
• Supervision skills
• Innovative, proactive, and able to troubleshoot.