Expedited SVN - Warehouse Assistant at International Organization for Migration - IOM

Job Description

• Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates

Context

• The incumbent will be responsible for carrying out warehouse functions in accordance with IOM’s regulations, rules and procedures. 

Responsibilities

• Responsible for receipt, storage, dispatch, accounting and reporting of all commodities received and stored in the warehouse.
• Assess availability of space and prepare stacking/storage plans prior to commodities arrivals.
• Verify all receipts are properly documented including damages and shortages.
• Verify accurate and complete accounting, reporting and internal control systems are functioning and report any non-compliance; maintain all relevant records. 
• Attend logistic sector meetings and update Procurement and Logistics Officer accordingly.
• Liaise with Procurement/Logistics/warehouse regarding reception of consignments, cargo shipments to the field. 
• Inform requesting units of cargo received and ensure that qualities are verified by the requesting unit before offloading goods in the warehouse.
• Verify the correct items and quantity are delivered in the warehouse
• Prepare Load Plans and packing list for further shipments.
• Ensure that stock cards are in place for all goods stored and that movement of stock is properly recorded in the stock cards.
• Ensure that all stock cards are recorded according to the projects and donors. 
• Record expiry date of items and mention on the stock cards and weekly report.
• Submit Warehouse stock report of Maiduguri and PiU warehouse on weekly basis to the relevant units.
• Issue waybill and any forms related to the in & out movement of the material/goods/spare parts from the warehouse. 
• Make sure to release the stock on FIFO basis (First in First Out). 
• Support the monitoring of casual laborers in the warehouse
• Prepare the monthly timesheets for casual laborers
• Ensure that any repair in the warehouse are done in a timely manner. 
• Liaise with the SSU for MOSS related needs at the warehouse.
• Any other duties within the incumbent’s capabilities that might be assigned.

Qualifications

Education

• Secondary education and a certificate in Business Administration, Operations Management, Procurement and Logistics, or alternatively, a combination of related education and experience in this field.

Experience

• Experience in the field of data entry and logistics.
• High level of computer literacy (MS Office Word, Excel, Outlook).
• Previous work experience with the UN, IOM, local and/or international NGOs is an asset;
• Previous experience in warehouse management is an added advantage; preferably within the United Nations or the International Humanitarian Field. 
• Proactive; Independent Worker; A great team player; Fast Learner; IT Literate; Interpersonal Skills; Administrative & Time Management Skills;

Skills

• Proactive
• Independent Worker
• A great team player
• Fast Learner
• IT Literate
•  Interpersonal Skills
• Administrative & Time Management Skills

Languages

• For this position, fluency in English is required (oral and written).

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.