we are a Human Resource Recruitment/ HR Consultancy agency with over 8 years hands on experience in attracting the right talents for our clients. we understand the challenges of getting the right people for the job and are committed to satisfying the recruitment needs of our clients. we are Zurishaddai, you one - stop shop for recruitment and Human Resource ...
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Our client urgently seeks a competent Executive Secretary to provide essential support to our high-ranking officials. You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks.
As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently. Your diligence and competence will allow executives to focus on their managerial duties without distractions.
Your primary objective will be to enhance the overall efficiency of our business by ensuring the timely and efficient completion of all assigned administrative tasks.
Join our team and contribute to the smooth operation of our organization by providing invaluable support to our executives.
Job Duties & Responsibilities
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned
Perform other related tasks as required by management
Requirements and Skills
A Degree or HND in Secretarial studies, Office Technology / Management / Business Administration or relative field
Minimum of 5 years proven experience as executive secretary or similar administrative role
Proficient in MS Office and “back-office” software (e.g. ERP)
In depth knowledge of office management
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
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