Executive Secretary at Global Windsor Group Limited

Role Overview

• The Executive Secretary will provide comprehensive administrative and organizational support tothe Executive Leadership Team/CEOto ensure efficient daily operations and the smooth execution of strategic initiatives.
• The ideal candidate will be highly organized, professional, and adept at managing schedules, handling confidential information, and supporting executive-level decision-making.

Key Responsibilities

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and events.
• Organize and prepare briefing materials for meetings and presentations.
• Handle correspondence, including emails, letters, and memos, with professionalism and discretion.
• Coordinate travel arrangements, itineraries, and agendas for business trips and events.
• Act as the main point of contact for internal and external communications on behalf of the executive.
• Monitor and follow up on action items, ensuring deadlines are met and commitments are fulfilled.
• Prepare meeting minutes and ensure follow-through on agreed tasks.
• Liaise with stakeholders, clients, and partners to build and maintain professional relationships.
• Maintain and organize confidential documents and information in line with company policies.
• Assist with the planning and execution of special projects and administrative tasks as assigned.

Qualifications & Experience

• Proven experience as an Executive Secretary, Personal Assistant, or similar administrative support role.
• Exceptional organizational and time management skills, with attention to detail.
• Strong communication and interpersonal abilities, both written and verbal.
• Proficient in [insert tools or software, e.g., Microsoft Office Suite, Google Workspace, scheduling tools, CRM systems, etc.].
• Ability to work under pressure, manage multiple priorities, and maintain professionalism in a fast-paced environment.
• Discretion and sound judgment when handling confidential information.

What We Offer

• Competitive salary
• A dynamic and collaborative work environment.
• Opportunities for career growth and development.