Executive Personal Assistant at Word of Faith Group of Schools

Job Summary:

The Executive Personal Assistant is responsible for providing direct administrative, personal, and strategic support to the Executive Office. The role involves managing schedules, coordinating meetings, handling confidential matters, and ensuring the smooth day to day running of the executive’s activities and engagements.

Key Responsibilities:

• Manage the executive’s daily schedule, appointments, meetings, and engagements.
• Prepare correspondence, reports, presentations, and official documents.
• Handle phone calls, emails, and other communications on behalf of the executive.
• Coordinate travel arrangements, logistics, and accommodation where necessary.
• Take minutes during meetings and follow up on assigned tasks and action points.
• Maintain confidential files, records, and sensitive information with utmost discretion.
• Liaise with staff, departments, clients, parents, and external stakeholders on behalf of management.
• Organize and coordinate events, seminars, and executive meetings.
• Monitor deadlines and ensure timely execution of assignments and projects.
• Assist in personal errands and administrative tasks as assigned by the executive.
• Ensure the executive office remains organized and efficiently managed.
• Carry out additional duties as may be assigned by the Administrator General or Management.

Requirements:

• Bachelor’s Degree or HND in Administration, Management, Education, or related field.
• Proven experience as a Personal Assistant, Executive Assistant, or Administrative Officer.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking ability.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office and digital communication tools.
• Ability to work under pressure and meet deadlines efficiently.

Core Competencies:

• Confidentiality and Discretion
• Time Management
• Organizational Skills
• Effective Communication
• Attention to Detail
• Initiative and Problem Solving
• Professionalism
• Interpersonal Skills