Executive Coordinator at SpaceFinish Africa

Job Summary

• We are seeking a highly organized and proactive Executive Coordinator to support the Executive Chairman of Spacefinish and Campus HQ.
• This role is critical in enabling the Chairman to focus on high-level strategic priorities by managing day-to-day administrative tasks, coordinating communications, and ensuring smooth execution of business and personal commitments.

Key Responsibilities

• Manage the Executive Chairman’s calendar, schedule, and travel logistics.
• Screen, prioritize, and draft correspondence (emails, letters, internal communications).
• Prepare meeting agendas, briefing notes, and follow-up action trackers.
• Coordinate with internal stakeholders (MD, CFO, HODs) and external partners, clients, and investors.
• Handle confidential information with discretion and professionalism.
• Conduct research and prepare reports or presentations as required.
• Support personal administration tasks to ensure the Chairman’s focus remains on business priorities.

Qualifications

• Bachelor’s Degree in Business Administration or related field preferred.
• 4+ years’ experience as an Executive Coordinator, Executive Assistant, or similar role supporting senior executives.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize under pressure.
• High level of discretion, integrity, and professionalism.
• Proficiency in Google Workspace or Microsoft Office, scheduling tools, and project management platforms.
• Must be available for travel as required.

Competencies:

• Strong judgment and decision-making skills.
• Proactive problem solver with the ability to anticipate needs.
• Confident communicator who can represent the Chairman effectively.
• Flexible and adaptable to changing priorities.

Compensation

• Competitive salary with performance bonus tied to objectives.
• Clear career growth path to the Chief of Staff role.