Executive Assistant at Zercom Systems

Job Description

• The Executive Assistant provides administrative and operational support to the company, Staff and Managing Director of Zercom Systems

Responsibilities

• Work directly with the MD to support all aspects of his daily work routine.
• Maintain the MD’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the MD, Staff and the public. This includes bank runs andTax runs.
• Coordinate work with other staff as needed; play a key role in the coordination of staff.
• Assist in MD activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
• Assist the MDin the development of presentations and white papers for internal and external audiences.
• Determine priority of matters of attention for the MD;redirect matters to staff to handle, or handle matters personally, as appropriate.
• Routinely perform a wide variety of support duties.
• Handle printing, mail/overnight packages, copying, filing, and email/messages.
• Compose and prepare letters relating to routine correspondence for the MD’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Requirments

• Minimum academic qualification of HND in any related discipline
• Minimum of 3 years of proven work experience as an Executive Assistant or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MSWord, specifically)
• Strong organization and administrative skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail.
• Good time management and scheduling skills.
• Environ MUST be on the Island or close to Yaba nothing further from Ajah/Iyana ipaja/Festac/ Oshodi or Ikeja