Executive Assistant at Universal Human Resource Consult

Job Summary

• Our client is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative support to senior executives. 
• The ideal candidate will be detail-oriented, possess excellent communication skills, and be capable of managing a wide range of executive and administrative duties with confidentiality and professionalism.

Key Responsibilities

• Provide high-level administrative support to the Executive, including managing schedules, meetings, and travel arrangements.
• Coordinate and manage the executive’s calendar, ensuring optimal time management and prioritization.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Attend and document minutes of executive meetings, follow up on action items, and track progress.
• Serve as the first point of contact for internal and external stakeholders.
• Manage confidential information with discretion and integrity.
• Organize and maintain files, records, and office systems.
• Coordinate logistics for events, meetings, and engagements.
• Assist with special projects, research, and reporting tasks as required.
• Liaise with departments and teams to support the executive’s workflow and communication.

Qualifications & Experience

• Bachelor’s Degree in Business Administration, Office Management, or related field.
• Minimum of 3–5 years’ experience as an Executive Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with the highest level of confidentiality.
• Experience working in a fast-paced, high-pressure environment.

Key Competencies:

• Professionalism and discretion
• Attention to detail
• Strong interpersonal and relationship-building skills
• Initiative and problem-solving ability
• Flexibility and adaptability.

Remuneration

• Competitive salary and benefits, commensurate with experience and qualifications.