Executive Assistant to the MD at La Fayette Microfinance Bank Limited, Advans Nigeria

Location: Ibadan, Oyo
Planned Start Date: 04 / 04 / 2022

Mission

• The Executive Assistant acts as the direct support to the Managing Director / CEO.
• He is also in charge of internal communications of the Bank.
• To plan, organize, coordinate and control all administrative and operational procedures, activities and documentation related to the MD’s office.
• Work with other departments in respect of internal communications.
• Manages the MD’s schedules and set up his appointments.

Main Responsibilities and Tasks
Main responsibilities and task include, but not limited to the following:

Customer Service in respect to MD’s Office:

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
• Responds to visitors and callers, handle their inquiries, and direct them to the appropriate channel
• Schedule and confirm appointments

Administrative Task:

• Prepare and manage correspondence, reports and documents
• Take, type and distribute minutes of meetings
• Organize and coordinate meetings, conferences, travel arrangements
• Handle incoming mails and other materials
• Set up and maintain necessary filing systems and database
• Communicate verbally and in writing to answer inquiries and provide information
• Liaison with internal and external contacts
• Conduct searches to find needed information, using such sources as the Internet
• Maintain schedules and calendars
• Support in organizing internal and external events
• Coordinate the flow of information both internally and externally

Internal Communications:

Collate and Communicate Advans NEWSLETTER (A-Connect) to all staff every month

• Communicate all HR movement i.e.  New staff, promotions, re-deployments, re-assignment and exits
• Send new Motivation e-mail to all staff monthly
• Communicates occasionally:
• Special project presentation
• General event notifications e.g staff bonding activities, special meetings and events,
• Special days (International Women’s Day, World’s AIDS day e.t.c)
• Mail about Public holiday declaration
• The Internal communication officer needs to work closely with the marketing department and the HR department.
• The duties will evolve with the position and additional duties may be added by the supervisor. 

Profile

• Applicants must possess a Degree / HND in a relevant course of study with a minimum of two (2) years of work experience in a similar role.