Executive Assistant to the Lead Pastor at The Elevation Church

About the Job
Key Deliverables:

Communication:

• Act as first line contact for direct reports of the Lead Pastor
• Receive and direct/screen telephone calls and emails intended for the Lead Pastor's office as appropriate
• Serve as gatekeeper for the Lead Pastor, while ensuring people are helped/served in a friendly and good manner
• Review and prioritize telephone messages for the Lead Pastor
• Make telephone calls for the Lead Pastor, as directed

Business Management:

• Coordinate and manage cross-functional teams to improve business planning methods.
• Determine and execute key business initiatives that will drive business operations.
• Develop and implement best practices and learning plans to meet business objectives.
• Assist management in operations, resource management, budget, revenue accounting, etc.

Process Management:

• Define, develop and implement business planning processes
• Develop standard procedures to manage and maintain business operational and financial objectives.
• Assist in preparing strategic plan by analyzing trends and forecast.
• Identify existing problems within the church system and provide recommendations for improvements.

Itinerary/ Calendar Management:

• Organize and maintain the Lead Pastor’s diary
• Make appointments for the Lead Pastor, while redirecting those appointments that can be appropriately handled by another Pastors/ units etc.
• Enter meetings, events, and church-wide activities into the Lead Pastor's personal calendar at his request.
• Provide the Lead Pastor with updated weekly, monthly and yearly calendars.
• Coordinate Lead Pastor’s speaking engagements and travel arrangements.

Meeting Preparation & Support:

• Aid in preparation for meetings as requested by the Lead Pastor
• Records meeting minutes, when requested, and assists in ensuring meetings proceed in a professional and timely manner
• Assists in preparation for organizing Board of Trustees meetings
• Assists in preparation of notes and slides for speaking engagements.

Database Management:

• Maintain various types of files and databases for the Lead Pastor
• Maintain database for membership, birthdays, wedding anniversaries, and baby dedications.

Duties:

• Review and/or draft the Lead Pastor's correspondence, answer mail and/or compose letters, as directed
• Type ministry-related correspondence, reports, minutes, etc.
• Process Lead Pastor’s expenses and other administrative items
• Arrange and reserve all ministry-related travel.

Miscellaneous:

• Help with arrangements to host guest ministers at our church events.
• Manage various personal matters including banking, flights etc. for the Lead Pastor
• Liaise with church members, guests, and other staff
• Run miscellaneous errands for the Lead Pastor

Educational Qualification

• A University Degree from an accredited

Relevant Experience (Type and minimum years expected):

• Time Management skills
• Communication skills
• Administrative skills
• Interpersonal skills
• Strong organizational skills
• Ability to multitask and prioritize task
• Proficiency in Microsoft Office Suite
• Proactive Problem Identification and Resolution
• At least 3 years’ experience providing support at a high level
• Attitude and Behavioral Traits
• High degree of professionalism, maturity, and confidentiality
• High level of Confidentiality
• Very good interpersonal skills.
• Strong People skills- Building Collaborative Relationships.
• Strong oral and written communication skills.
• Creative, forward thinker.
• Highly organized with the ability to handle conflicting demands to meet deadlines with minimum supervision.
• Flexibility and adaptability.