Executive Assistant to the GMD at First Ally

As the Executive Assistant to the Group Managing Director/ Chief Executive Officer, this person works closely with the GMD, performing basic duties as answering phones, screening visitors, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes, performing basic bookkeeping tasks and ultimately contribute to the efficiency of our business by providing personalized and timely support to the GMD.

Responsibilities

•  Receive guests and clients on behalf of the GMD.
• Answer all incoming calls and messages.
•  Manage the calendar of the GMD, book appointments, flights and schedule meetings for the GMD.
• Type, sort and distribute documents appropriately.
• File and organize documents within the office of the GMD efficiently.
• Provide general administrative support.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Ensure at all times the neatness, tidiness and organization of the office of the GMD.
• Manage expenses within the office of the GMD.
• Dispatch memos to various offices in the organization on behalf of the CEO.
• Remain courteous and cordial to all internal and external guests.
• Performs other duties as assigned.

Requirements

• A degree in Social Sciences, Administration, Finance, Management Sciences or Law.
• Possess communications and interpersonal skills.
• Must be eloquent and very professional.
• Must be highly presentable.
• Must Possess a Strong Sense of Confidentiality.
• Basic knowledge of office equipment.
• Proficient use of Microsoft Office.
• Fluent in the English Language.
• Ability to pay keen attention to details.
• Ability to take initiative.
• Possess decision making and problem-solving skills.
• Good organizational and multitasking abilities.
• Strong analytical skills.
• Must have completed NYSC or an exemption letter as required.