Executive Assistant to Expatriate at Ascentech Services Limited

Job Description

• Coordinate with Business Units for Domestic ticket booking for National and Expats.
• Coordinate with Business Units for International ticket booking Expats.
• Forward invoices for the tickets procured by various business units.
• Hotel booking for Management team, Expats and Nationals
• Follow up for payment with various business units and payment reconciliation with agencies.
• Effectively communicate with employees, clients, and vendors regarding travel arrangements, bookings, and administrative matters.
• Respond promptly to inquiries and resolve any issues or concerns.
• Ensure compliance with company travel policies and cost-effective booking options.
• Preparation of Report on amount spent on Travel and Hotel stay.
• Also Act as a replacement during the Absence of “PHR & Immigration” Co-coordinator.
• Coordinate with Respective Department for Requisition/Collation/Ordering of office Stationeries, Office supplies, cleaning Materials, etc....
• Develop new vendors for office supplies, furniture & Fixture, and household articles.

Requirements

• B.Sc / HND in a relevant field
• 3 years+ experience as an administrative officer with sound knowledge in Immigration and expatriate ticketing.
• Good Verbal and written Communicate Skills
• Focus on travel and procurement coordination.
• Strong organizational and time management skills.
• Knowledge of procurement processes and vendor management.
• Ability to act with integrity, professionalism, and confidentiality.
• Strong analytical and Problem-solving skills
• Proficiency in Microsoft Excel
• Male Preferred for gender balance.