Executive Assistant to CFO at CIG Motor Ltd

Job Summary

• The Executive Assistant (EA) to the Chief Financial Officer (CFO) will provide high-level administrative and operational support to ensure the efficiency and effectiveness of the CFO’s office. 
• The EA will handle confidential financial information, manage schedules, coordinate meetings, and facilitate communication between the CFO and internal/external stakeholders. 
• The ideal candidate should possess strong organizational skills, attention to detail, and a proactive approach to problem-solving.

Key Responsibilities
Administrative Support:

• Manage the CFO’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and organize financial reports, presentations, and documents for board meetings, investor meetings, and executive briefings.
• Screen and prioritize emails, phone calls, and correspondence on behalf of the CFO.
• Maintain financial records, reports, and other sensitive documents with discretion.
• Assist in drafting and proofreading reports, contracts, and agreements.

Financial & Business Coordination:

• Support the CFO in monitoring budgets, forecasts, and financial performance reports.
• Liaise with the finance team to track deadlines, financial reporting, and regulatory compliance.
• Coordinate meetings with auditors, investors, and financial institutions.

Stakeholder & Communication Management:

• Act as a liaison between the CFO and internal/external stakeholders, including senior executives, government agencies, financial institutions, and regulatory bodies.
• Handle confidential financial matters with a high degree of professionalism and discretion.
• Prepare agendas, take minutes, and follow up on action points from executive meetings.
• Assist in coordinating financial events, investor meetings, and board presentations.

Project & Operational Support:

• Manage special projects assigned by the CFO, ensuring timely execution and follow-through.
• Work closely with finance, accounting, and legal teams to streamline processes.
• Develop and implement administrative systems to enhance operational efficiency.

Requirements

• Bachelor’s Degree in Finance, Accounting, Business Administration, Economics, or a related field.
• Minimum of 1–3 years of experience as an Executive Assistant, preferably supporting C-level executives in a finance-related role.
• Strong understanding of financial principles, reports, and budgeting.
• Excellent organizational and time management skills, with the ability to multitask and prioritize.
• High level of discretion and professionalism in handling confidential information.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and financial reporting tools.
• Experience in the automobile industry or a finance-related field is an advantage.
• Ability to work in a fast-paced, high-pressure environment with minimal supervision.

Benefits

• Competitive Salary
• 13th Month Allowance
• Leave Allowance
• Monthly Performance Bonus
• Retirement Savings
• Robust Medical Coverage
• Daily Lunch
• Employee Car Ownership Scheme
• Learning & Development Budget
• Group Life Insurance
• Paid Time Off
• Opportunity to work in a fast-paced and dynamic environment