Executive Assistant at The People Practice

Job role

Our client in the education industry is seeking a highly organized, proactive, and business-savvy executive assistant (EA) to the CEO to provide executive support, manage key projects, and coordinate high-level communications.

Qualifications

• Degree in Business Administration, Communications, or a related field (professional certifications are a plus).
• 5+ years of experience as an EA supporting senior executives, preferably in a fast-paced scale-up, STEM, or corporate environment.
• Strong business acumen with an understanding of operations, client relations, and corporate governance.
• High-level proficiency in Microsoft Office Suite, Google Workspace, productivity tools, and project management tools.
• Flexibility to travel occasionally for business meetings, client engagements, and executive events.

Key Responsibilities

Project & Business Operations Support (50%)

• Contribute to, oversee, and track strategic projects and key business initiatives, ensuring execution and accountability.
• Conduct research, data analysis, and business insights to support executive decision-making.
• Work with internal teams to drive efficiency, alignment, and problem-solving within the organization.
• Assist in preparing board reports, client updates, and strategic presentations.

Executive & Strategic Support (30%)

• Manage the CEO’s dynamic calendar, meetings, and engagements, ensuring seamless scheduling and prioritization.
• Serve as the primary liaison between the CEO and key stakeholders, including senior leadership, clients, governments, and government agencies.
• Anticipate the CEO’s needs and proactively prepare briefing materials, reports, and presentations for high-level meetings.
• Draft, review, and manage executive correspondence, speeches, and strategic reports.
• Handle highly confidential and sensitive information with the utmost discretion.

Stakeholder & Client Relations (15%)

• Act as the CEO’s gatekeeper and relationship manager, ensuring smooth communication and conflict resolution.
• Navigate high-pressure situations and complex personalities while maintaining professionalism and diplomacy.
• Understand the business and cultural landscapes, effectively managing interactions with diverse stakeholders.
• Foster and maintain strong relationships with board members, clients, and key external partners.
• Assist in coordinating business relations efforts, including preparing updates and ensuring timely responses to inquiries.

Event Coordination (5%)

• Coordinate high-profile executive events, client meetings, and leadership retreats.
• Overseeing invitations, logistics, and presentation materials to ensure flawless execution.
• Coordinate industry conferences, networking events, and public appearances for the CEO.