Executive Assistant at RS Hunter Limited

Key Responsibilities:

• Maintain an organized filing system and keep records up to date.
• Order office supplies and handle day-to-day administrative tasks as required.
• Manage personal errands for the CEO, as needed.
• Help manage relationships with key clients, investors, contractors, and other stakeholders in the property development industry.
• Respond to inquiries on behalf of the CEO and ensure a positive representation of the company.
• Serve as a liaison between internal teams and external partners, ensuring clear communication and project progress.
• Assist the CEO in tracking project timelines, deadlines, and deliverables related to property development projects.
• Arrange travel, accommodation, and logistics for both domestic and international trips.
• Ensure the CEO has all the necessary documentation for travel (tickets, itineraries, etc.).
• Organize and prepare materials for meetings, including agendas and notes.
• Attend meetings with the CEO, take minutes, and follow up on action items.
• Ensure CEO’s time is effectively allocated by coordinating meetings, calls, and key appointments.
• Manage the CEO’s calendar, scheduling meetings, appointments, and travel.
• Coordinate and prioritize the CEO’s communications, including emails, phone calls, and other correspondence.
• Prepare and edit reports, presentations, and other documents for CEO’s meetings and business presentations.
• Handle confidential information with discretion and integrity.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Minimum of 3-5 years of experience as a personal assistant or executive assistant, preferably within the property development or real estate industry.​
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with calendar management and travel booking systems.
• Ability to work independently, prioritize tasks, and manage time effectively.
• Discretion and confidentiality in handling sensitive information.