Executive Assistant - Quality and Production at Amy Consulting

Task/ Duties/Responsibilities

Executive & Administrative Support

• Provide executive support including meeting coordination, travel logistics, and professional correspondence.
• Prepare management reports, presentations, and minutes for operational, quality, and other meetings.
• Track action points and follow up internally to ensure timely execution.

Quality & Food Safety Support

• Support implementation and monitoring of quality standards in line with local and international export requirements.
• Assist with compliance documentation for agencies such as Nigeria Customs Service, Inspection Agencies, SON, and Quarantine Services.
• Maintain quality records, SOPs, inspection reports, and certification documentation (e.g. HACCP).
• Coordinate internal and external audits and track corrective and preventive actions.

Production Coordination

• Support production planning by compiling daily, weekly, and monthly production data.
• Liaise with operations team, processing facilities, warehouse and logistics teams to ensure production targets and export timelines are met.
• Track key production indicators including volumes, yields, wastage, and efficiency.

ESG Support

• Support ESG initiatives aligned with stakeholder expectations
• Collect and manage relevant data related to environmental impact labour standards, health & safety, and traceability
• Assist in preparing ESG and sustainability reports for international buyers, regulators, and partners
• Support social responsibility initiatives

Compliance & Export Documentation

• Assist in coordinating export documentation including Certificates of Origin, Phytosanitary Certificates, and customer compliance documents
• Support adherence to environmental regulations, and sourcing requirements
• Maintain organized records for inspections, audits, and customer requirements

Desired Qualification

• Bachelor’s degree in Business Administration, Agriculture, Food Science, Environmental Management, or a related field
• 3–5 years’ experience in operations, quality, or sustainability support role (experience in agro-processing or export is an advantage)
• Working knowledge of regulatory requirements for agro-exports is highly desirable

Skills & Competencies

• Strong organizational and coordination skills with excellent attention to detail
• High level of integrity and ability to handle confidential information
• Strong written and verbal communication skills
• Proficiency in MS Office (especially Excel and PowerPoint)
• Experience with ERP or traceability systems is an advantage
• Ability to work effectively with regulators, warehouse teams and international buyers

Personal Attributes

• Proactive and well-structured with strong follow up skills
• Interest in sustainability, quality assurance, and export trade
• Ability to manage multiple priorities in a fast-paced environment
• Willingness to travel to other branches/ processing facilities