Executive Assistant at Pruvia Integrated Limited

Job Summary

• The Executive Assistant will provide high-level administrative, operational, and strategic support to the Principal Broker/Lead Agent, ensuring efficient business operations and exceptional client satisfaction.
• The ideal candidate will be proactive, detail-oriented, and capable of handling confidential matters with discretion. This role requires excellent communication, organizational, and multitasking skills, as well as the ability to manage multiple priorities in a fast-paced real estate environment.

Key Responsibilities
Executive Support:

• Manage complex executive calendars, schedule meetings, appointments, and travel arrangements.
• Prepare meeting materials, reports, and presentations; record and distribute meeting minutes.
• Ensure smooth daily operations by anticipating executive needs and proactively resolving issues.

Client & Communication Management:

• Serve as the primary contact for clients, vendors, lenders, and title/escrow representatives.
• Screen calls, emails, and messages, ensuring timely and professional responses.
• Maintain client confidentiality and deliver concierge-level service that strengthens client relationships.

Transaction Coordination:

• Oversee the end-to-end property transaction process from listing to closing.
• Coordinate with vendors for photography, staging, inspections, and other property services.
• Maintain accurate transaction files and ensure compliance with company and industry standards.

Marketing & Presentation:

• Assist in preparing professional presentations for buyers, sellers, and investors.
• Manage social media platforms, digital campaigns, and marketing materials for property promotion.
• Support content creation and ensure brand consistency across marketing channels.

Office Operations:

• Manage office supplies, records, and document filing systems.
• Handle basic bookkeeping, expense tracking, and payroll support as needed.
• Perform errands and other administrative duties to support daily operations.

Project Management:

• Coordinate special projects, events, and business initiatives on behalf of the executive.
• Conduct research and prepare summaries or reports as requested.

Qualifications

• Bachelor’s degree or HND in Business Administration, Real Estate Management, or a related field.
• 2–4 years of experience in real estate administration or executive support.
• Strong organizational and time-management abilities with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and real estate management software (e.g., CRM systems).
• Ability to multitask, work under pressure, and maintain professionalism at all times.
• High level of integrity, discretion, and problem-solving ability.
• Male candidate with a valid driver’s license and good driving skills.

Personal Attributes:

• Dependable, proactive, and self-motivated
• Excellent interpersonal and client service skills.
• Strong sense of accountability and initiative.
• Ability to work independently and as part of a team.

Salary
N400,000 - N450,000 monthly.