Executive Assistant & Project Manager at Talenture

KEY RESPONSIBILITIES:

• Assist the Project Management Officer in planning and coordinating projects, including creating project plans, timelines, and budgets.
• Monitor project progress and ensure that deadlines are met.
• Communicate with project stakeholders, including clients, team members, and vendors, to ensure that project goals are understood and met.
• Provide administrative support to the Project Management Officer, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Prepare and distribute project status reports to the Project Management Officer and other stakeholders.
• Manage project documentation, including maintaining project files, tracking documents, and archiving completed projects.
• Assist with financial management of projects, including tracking expenses and creating invoices.
• Perform other administrative duties, such as answering phones, responding to emails, and filing documents.
• Document meeting notes and follow up with project participants

Requirements

• Bachelor's degree in business administration, project management, or a related field.
• 3+ years of experience in project management and/or executive assistance.
• Strong organizational and time management skills, with the ability to prioritize and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
• Proficiency in Microsoft Project for creating project plans and tracking progress.
• Proficient with other project management tools such as Asana, task management tools, or Trello.
• Knowledge of financial management principles, such as budgeting and forecasting.
• Proficiency in Microsoft Office suite, and must include Excel, Word, and PowerPoint.
• Ability to maintain confidentiality and handle sensitive information.