Executive Assistant at People Capacity Management

THE POSITION:

We are looking for an Executive Assistant to provide comprehensive administrative support to the CEO.

JOB DESCRIPTION:

• Answering phones and routing calls as well as taking messages.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Help to prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting and visitors and deciding if they should be able to meet with the CEO.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Making travel arrangements for the CEO.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.
• Provide general administrative support.
• Managing sophisticated calendar management
• Prioritize inquiries and requests.
• Making recommendations to ensure smooth day-to-day engagements.
• Act as a liaison and provide support to the Board of Directors.
• Schedule and attend meetings on behalf of the CEO; draft agendas; develop, compile, and distribute presentation materials.
• Complete a broad variety of administrative tasks as assigned.
• Maintaining contact lists; making travel arrangements; and completing expense reports.
• Serve as the primary point of contact for internal and external parties on all matters pertaining to the Executive Management.
• Work closely with the CEO to keep him informed of upcoming commitments and responsibilities, as well as represent him at event when they cannot be available.
• Demonstrating leadership to maintain credibility, trust, and support.

JOB REQUIREMENT:

• Minimum of bachelor’s degree
• Should have 5-8 year’s experience in similar roles.
• Relevant certifications required.
• Strong knowledge of real estate industry required.
• Knowledge of data analysis tools and Microsoft office tools required.
• Ability to pay attention to details and should be very neat and presentable.
• Male applicants preferable.