Executive Assistant at Mactavis Technologies Ltd

Job Summary:

• We are seeking a highly organized, detail-oriented, and proactive Executive Assistant (EA) to support our Executive in managing key tasks and ensuring smooth day-to-day operations. The EA will work directly with the Executive, shadowing them closely and assisting in executing critical responsibilities to enhance efficiency and productivity. This role requires a smart and resourceful professional with strong communication and problem-solving skills. Candidates with technical product management experience are preferred.

Key Responsibilities:

• Executive Support & Task Execution: Work closely with the Executive to manage priorities, oversee tasks, and ensure timely completion of key responsibilities.
• Email & Schedule Management: Manage the Executive’s inbox, prioritize and respond to important messages, and ensure their schedule is well-organized and efficient.
• Appointment Coordination: Schedule and organize meetings, appointments, and travel arrangements as required.
• Administrative Support: Handle documentation, correspondence, and other administrative tasks to ensure smooth operations.
• Problem-Solving & Research: Conduct research and assist in identifying solutions to challenges.
• Process Improvement: Proactively suggest and implement improvements to enhance efficiency.

Required Skills & Qualifications:

• Strong Organizational Skills: Ability to juggle multiple tasks, manage time efficiently, and keep everything on track for the Executive.
• Excellent Writing Skills: Proficiency in crafting professional correspondence and ensuring clear communication.
• Innovative & Smart: Creative thinker with the ability to find solutions to challenges and continuously improve processes.
• Attention to Detail: Meticulous in managing schedules, emails, and other tasks, ensuring nothing is overlooked.
• Tech-Savvy: Comfortable using various tools for communication, scheduling, and document management.
• Proactive & Resourceful: Able to take initiative, work independently, and execute tasks effectively.

Qualifications:

• Minimum of a Bachelor’s degree in a relevant field.
• 2-3 years' relevant experience as an Executive Assistant.
• Experience with technical Product Management.