Executive Assistant at Korapay

Description

• As the Executive Assistant to our CEO, you will provide high-level administrative support in a one-on-one working relationship.
• We are looking for someone who is creative and has the ability to exercise good judgment in a variety of situations with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Our ideal candidate should have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• We expect that you will have great people management skills as your role involves working with a lot of stakeholders both internally and externally.
• We’re looking for an EA who can be flexible, proactive, and resourceful - even in the face of a fast-paced and rapidly changing environment. You thrive in navigating ambiguity, handling high-priority topics, and have a passion for being the glue that holds the team together.

About the Job
What you will be expected to do at Kora:

Executive Support:

• Complete a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Acts as a "gatekeeper" and "gateway", creating win-win situations for direct access to the CEO's time.
• Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with Senior Management.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.

Administrative Support:

• Prepare and gather reports, memos, invoices letters, and document accordingly
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
• Produce professional-quality reports, presentations and briefs
• Read and analyse incoming memos, submissions, and distribute them as needed
• Perform office duties which includes ordering supplies and managing a records database.
• Develop and carry out an efficient documentation
• Handle correspondence in and out of the CEO’s office and provide reports
• Handle other administrative and strategic functions that may be assigned.

Requirements
Here’s what we are looking for:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the proven ability in building and managing relationships with internal stakeholders and external stakeholders.
• Strong track record in results and moving at a pace to meet the company's scaling needs.
• Impeccable verbal and written communication skills - needed for communicating with a range of people, both internally and externally, as well as good presentation skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• You are exceptionally driven and autonomous.
• Empathy, a collaborative spirit, a sense of humour and a positive attitude.
• You are an out-of-the-box thinker and think of new ways to disrupt the status quo.
• Finally, you bring positive energy, are comfortable with change and can manage your own workload effectively.

Benefits

• Health Insurance
• Sponsored and Tailored training
• Paid Time Off
• Flexible Work Style
• Internet Allowance
• Annual Performance Bonus
• Pension Plan
• The opportunity to work with a highly collaborative team-building something great!