Executive Assistant at Joe Etoniru & Associates

Job Description

• We are looking for a motivated and detail-oriented Executive Personal Assistant to support our CEO.
• The ideal candidate will possess exceptional organizational skills, a proactive attitude, and the ability to manage a diverse range of administrative and personal tasks, ensuring the CEO’s day-to-day operations run smoothly and efficiently.

Key Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, collect and analyze data to prepare reports and documents relevant to the real estate industry.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
• Assist in the preparation of meeting materials and presentations specific to real estate projects and transactions.
• Arrange complex travel plans and itineraries, and compile documents for travel-related meetings.
• Ensure all travel logistics are managed efficiently, including booking flights, hotels, and ground transportation.
• Screen and direct phone calls and distribute correspondence.
• Act as a point of contact between the CEO and internal/external stakeholders, including clients, partners.
• Assist with special projects, including real estate research, planning, and execution.
• Coordinate with other departments and external partners to ensure project deadlines are met.
• Handle personal tasks for the CEO as needed, including running errands and managing personal appointments.
• Maintain confidentiality and discretion in handling personal and business matters.

Qualifications

• Bachelor's Degree in a relevant field.
• 3 - 5 years work experience.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.

Requirements:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably in the real estate industry will be an advantage.
• Exceptional organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize daily workload.
• High level of discretion and confidentiality.
• Strong attention to detail and problem-solving skills.

What We Offer

• Competitive salary and benefits package.
• A collaborative and supportive work environment.