Executive Assistant at Infytel Communications

ABOUT THE ROLE

• We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative, operational, and strategic support to the Managing Director.
• This role goes beyond the traditional Personal Assistant function. The Executive Assistant will work closely with the MD’s office, managing schedules, coordinating meetings, liaising with clients and stakeholders, and ensuring effective execution of tasks and initiatives delegated by the MD.
• The successful candidate will act as a key liaison between the Managing Director, internal teams, clients, and external partners, while maintaining strict confidentiality and professionalism. The role also requires attending meetings alongside or on behalf of the MD when required and ensuring proper follow-up on key decisions and action items.
• This is an excellent opportunity for a highly organized professional who thrives in a fast-paced environment and can represent executive leadership effectively.

KEY RESPONSIBILITIES

Communication & Liaison

• Serve as the primary point of contact between the MD and internal staff, clients, partners, and other stakeholders.
• Communicate professionally with clients and partners on behalf of the MD.

Meeting Coordination & Representation

• Organize meetings, prepare agendas, and ensure all required materials are available.
• Attend meetings alongside or on behalf of the Managing Director when required.
• Take meeting minutes and follow up on action points.
• Draft, review, and edit correspondence, reports, presentations, and service-level agreements (SLAs).
• Prepare briefs and reports for executive meetings and engagements.
• Maintain proper documentation, records, and confidential information within the MD’s office.
• Support special projects and initiatives assigned by the Managing Director to improve operational efficiency.
• Work closely with internal teams to ensure effective implementation of the MD’s directives.
• Proactively manage the Managing Director’s calendar, appointments, and meeting schedules.
• Coordinate local and international travel arrangements where required.

REQUIREMENTS

• Minimum of 3 years proven experience as an Executive Assistant or in a similar role supporting senior management.
• Bachelor’s degree in Business Administration, Management, or a related field.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Excellent interpersonal and stakeholder management skills.
• High level of professionalism and discretion when handling confidential information.
• Technical Proficiency
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.
• Industry Knowledge
• A background in technology, ICT, telecommunications, or banking is an advantage.